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Free Monthly Maintenance Report Template

Monthly Maintenance Report


Report Date: December 20, 2050
Facility Name: Horizon Plaza
Address: 456 Summit Road, Metropolis, XY 56789
Prepared By: [Your Name]
Maintenance Team: Horizon Building Services


1. Introduction

This Monthly Maintenance Report provides an overview of the maintenance activities carried out at Horizon Plaza throughout December 2050. It includes a summary of tasks completed, the condition of building systems, issues identified, actions taken, and any recommendations for future maintenance. The report is intended to ensure that all facility operations remain smooth, efficient, and compliant with safety regulations.


2. Maintenance Activities Summary

Date

Maintenance Task

Description

Status

Comments

12/01/2050

HVAC Filter Replacement

Replaced air filters in all HVAC units for better airflow.

Completed

Filters were replaced in all units.

12/05/2050

Plumbing System Inspection

Checked plumbing for leaks and functionality.

Completed

Minor leak fixed in the restroom.

12/10/2050

Lighting System Check

Inspected lighting fixtures for functionality.

Completed

Replaced 5 bulbs in common areas.

12/12/2050

Electrical System Inspection

Checked electrical panels and circuits for faults.

Completed

All circuits passed safety tests.

12/15/2050

Elevator Safety Check

Inspected and tested elevator systems.

Completed

The elevators are fully operational.

12/18/2050

Fire Safety Equipment Inspection

Checked fire extinguishers and alarms.

Completed

Fire safety equipment functional.

12/20/2050

General Cleaning and Janitorial

Comprehensive cleaning of all floors and common areas.

Completed

All areas were thoroughly cleaned.


3. Issues Identified and Actions Taken

Issue

Date Reported

Action Taken

Status

Comments

Leak in Restroom Sink

12/05/2050

Fixed the leak by replacing the faucet washer.

Resolved

The sink is now functional.

Flickering Lights in Lobby

12/10/2050

Replaced 5 faulty light bulbs in the lobby.

Resolved

The lighting is now stable.

Low Refrigerant in HVAC Units

12/12/2050

Refilled refrigerant in units 2 and 4.

Resolved

HVAC units now cooling properly.

Faulty Fire Alarm

12/18/2050

Replaced faulty fire alarm battery.

Resolved

The alarm is fully operational.


4. Equipment and Parts Replaced

Part/Equipment

Part Number

Date Replaced

Cost

Air Filters (HEPA)

AF-HEPA-200

12/01/2050

$400

Faucet Washer (Rubber, 2-inch)

FW-RUB-2INCH

12/05/2050

$10

Light Bulbs (LED, 15W)

LB-LED-15W

12/10/2050

$75

Refrigerant (R-410A)

REF-410A-50LB

12/12/2050

$250

Fire Alarm Battery (9V)

FA-BAT-9V

12/18/2050

$20


5. System Performance Monitoring

System/Component

Status

Comments

HVAC System

Optimal

Units performing well after refrigerant refill.

Plumbing System

Operational

The leak was repaired, and all pipes functioning.

Lighting System

Fully Operational

All lighting is functioning, and bulbs are replaced.

Electrical System

Functional

All electrical systems and circuits are checked and clear.

Elevator System

Fully Operational

Elevators working smoothly without any issues.

Fire Safety System

Fully Operational

Fire alarms and extinguishers are fully functional.


6. Safety and Compliance Checks

  • Electrical Compliance: Ensured all electrical panels met safety regulations.

  • Fire Safety: Inspected fire alarms, extinguishers, and emergency lighting.

  • HVAC Compliance: Checked refrigerant levels and ensured proper ventilation.

  • Plumbing Safety: Inspected pipes, water systems, and fixtures for any hazards.


7. Recommendations for Future Maintenance

  • Continue monthly HVAC system inspections to ensure efficiency and prevent refrigerant issues.

  • Schedule plumbing checks every quarter to detect and prevent potential leaks early.

  • Replace air filters in HVAC units every two months to maintain optimal air quality.

  • Inspect lighting systems quarterly to replace faulty bulbs before they cause disruption.

  • Continue regular fire safety equipment checks to comply with safety standards.


8. Maintenance Costs Summary

Category

Cost

HVAC Filter Replacement

$400

Faucet Washer Replacement

$10

Lighting System Maintenance

$75

Refrigerant Refill

$250

Fire Alarm Battery Replacement

$20

General Janitorial Services

$500

Total Maintenance Cost

$1,255


9. Conclusion

The monthly maintenance activities at Horizon Plaza have been completed. All critical systems, including HVAC, plumbing, electrical, and fire safety, have been thoroughly inspected and maintained. Identified issues have been resolved promptly, ensuring that the facility operates efficiently and safely. The facility is in excellent condition, with all maintenance tasks completed on schedule.


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