Rental Vehicle Report Layout
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
1. Introduction
This report details the rental of a vehicle by the customer during the specified period. It includes information about the vehicle, rental details, insurance, additional charges, and the vehicle's condition at pickup and return.
2. Vehicle Information
Make and Model: [Insert Make and Model]
Year: [Insert Year]
Vehicle Identification Number (VIN): [Insert VIN]
Mileage (Start): [Insert Starting Mileage]
Mileage (End): [Insert Ending Mileage]
Condition at Pickup: [Insert Condition Details]
Condition at Return: [Insert Condition Details]
3. Rental Details
Rental Period: [Insert Start Date] to [Insert End Date]
Total Duration: [Insert Number of Days]
Rental Rate: [Insert Rate (e.g., Daily/Weekly)]
Total Cost: [Insert Total Amount]
4. Insurance and Coverage
Coverage Selected: [Insert Coverage Details, e.g., Collision Damage Waiver, Liability Insurance]
Claims/Incidents: [Insert Details of Claims, if any]
5. Fuel Information
Fuel Level at Pickup: [Insert Fuel Level]
Fuel Level at Return: [Insert Fuel Level]
Refueling Charges: [Insert Amount or "N/A"]
6. Additional Services or Charges
Extra Services: [Insert Services, e.g., GPS, Child Seat]
Additional Fees: [Insert Fees, e.g., Cleaning, Late Return]
7. Vehicle Condition Report
Pre-Rental Condition: [Insert Details or "No Damage"]
Post-Rental Condition: [Insert Details or "No Damage"]
Damages or Repairs: [Insert Details, if any]
Photographs (if applicable): [Attach or Refer to Photographs]
8. Conclusion
The rental period concluded with the final charges amounting to [Insert Total Amount]. The vehicle was returned in [Insert Summary of Condition, e.g., "good condition"]. Any additional feedback or recommendations can be provided by the customer below.
9. Signatures and Acknowledgments
Customer Signature:
Date: [Date]
Rental Company Representative Signature:
Date: [Date]
Templates
Report
Templates
