Free Call Center Quality Assurance Checklist Template
Quality Checklist
This checklist aims to outline the crucial aspects to be considered for maintaining and enhancing the standard of service, operation efficiency, and agent performance in a call center. With the list, we will be able to evaluate our efforts in achieving this goal following the guidelines outlined below.
Created by Sofia Seraph of ApexArt Innovations, the list provides an integrated approach to Call Center Quality Assurance.
|
Aspect |
Criteria |
Status |
|---|---|---|
|
Call Handling |
Agent greets customers professionally and courteously. |
[ ] Pass |
|
Active listening was demonstrated throughout the call. |
[ ] Fail |
|
|
Accurate information provided; avoids misinformation. |
[ ] Pass |
|
|
Script Adherence |
Agents follow approved scripts as per guidelines. |
[ ] Pass |
|
Script modifications only with supervisor approval. |
[ ] Pass |
|
|
Problem Resolution |
Issues resolved within a reasonable timeframe. |
[ ] Pass |
|
Escalations are documented and transferred efficiently. |
[ ] Pass |
|
|
Customer satisfaction was confirmed post-resolution. |
[ ] Pass |
|
|
Communication Skills |
Clear and concise communication without jargon. |
[ ] Pass |
|
Tone and language align with company standards. |
[ ] Pass |
|
|
Empathy and understanding are displayed during interactions. |
[ ] Pass |
|
|
Call Documentation |
Complete and accurate documentation of customer issues. |
[ ] Pass |
|
Notes reflect actions taken and resolutions provided. |
[ ] Pass |
|
|
Follow-up actions documented for further review. |
[ ] Pass |
|
|
System Usage |
Efficient use of call center systems and tools. |
[ ] Pass |
|
Adherence to security protocols for customer data. |
[ ] Pass |
|
|
System knowledge and navigation skills demonstrated. |
[ ] Pass |
|
|
Adherence to Schedule |
Agents log in and out on time; breaks as per schedule. |
[ ] Pass |
|
Minimal instances of unauthorized breaks. |
[ ] Pass |
|
|
Schedule adherence is maintained consistently. |
[ ] Pass |
Reminder: Always strive for continuous improvement. Treat every customer interaction as an opportunity to enhance the service quality and reinforce the brand's unique identity. Let ApexArt Innovations be synonymous with quality and exceptional customer service.
