IT Asset Governance and Optimization

Purpose

Ensure a comprehensive and organized approach to managing IT assets and network resources, minimizing downtime, enhancing security, and optimizing overall system performance. This checklist facilitates efficient tracking, maintenance, and oversight of IT equipment, software applications, and network infrastructure.

IT Equipment Inventory

• Physical Inspection: Ensure each IT device is physically accounted for and matches the inventory records.

• Functional Verification: Validate that the specifications of each device align with the documented information.

• Serial Number Logging: Record the serial numbers of all IT equipment for traceability and warranty tracking.

• Maintenance Records: Document the maintenance history, including repairs and upgrades, for each IT device.

• Location Mapping: Maintain an up-to-date list of the specific locations of each IT device.

Software Management

• Software Inventory: Compile a comprehensive list of all installed software applications on each device.

• Version and License Verification: Confirm the versions of software applications and ensure proper licensing.

• Vendor Documentation: Record information about software vendors, including contact details and support information.

• Update History: Keep a log of software updates and maintenance activities for each application.

Network Management

• Architecture Documentation: Create and update diagrams illustrating the network architecture.

• User Authorization List: Maintain a list of authorized network users with appropriate access levels.

• Access Point Records: Record the locations and configurations of all network access points.

• Security Protocols: Document and regularly update network security protocols and access controls.

• Performance Tracking: Generate periodic reports on network performance to identify and address potential issues.

Manager	Company	Department	Date
[YOUR NAME]	[YOUR COMPANY NAME]	[DEPARTMENT]	[DATE]

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