Company:

[YOUR COMPANY NAME]

Prepared by:

[YOUR NAME]

Seminar:

[SEMINAR NAME]

Date:

[DATE]

Preliminary Planning

• Define Event Objectives and Goals

Clearly define measurable objectives aligned with the overall business goals.

• Establish a Budget

Specify budget allocation for venue, catering, promotional materials, and unforeseen expenses.

• Identify and Book a Suitable Venue

Ensure the venue aligns with the event theme, has required facilities, and accommodates the audience.

• Determine the Event Date and Time

Choose a date considering speaker availability, audience convenience, and minimal scheduling conflicts.

Logistics

• Arrange Necessary Equipment

Confirm availability and functionality of audio-visual equipment, microphones, and presentation tools.

• Coordinate with Venue Staff for Setup and Teardown

Collaborate with venue staff for efficient setup, covering seating arrangements and signage.

Promotion

• Develop Promotional Materials

Design visually appealing flyers, banners, and social media graphics for effective event promotion.

• Create an Event Page on the Company Website

Build an informative event page on the company website with clear registration details.

Registration

• Set Up Online Registration System

Implement a user-friendly online registration system, incorporating secure payment processes if needed.

• Monitor Registrations and Communicate with Attendees

Regularly check registrations, communicate important details, and address participant inquiries.

Day of Event

• Arrive Early for Setup and Testing of Equipment

Conduct thorough equipment checks, set up registration areas, and ensure venue readiness.

• Greet and Register Attendees

Provide a warm welcome, guide attendees through registration, and address any on-the-day logistics.

Post-Event

• Send Thank-You Emails to Attendees and Sponsors

Express gratitude, share event highlights, and include any post-event resources or materials.

• Collect Feedback from Participants

Distribute post-event surveys to gather insights on attendee satisfaction and areas for improvement.