Free Project Archive Checklist Template
Organization Checklist
|
Date: |
March 1, 2050 |
|
Prepared By: |
[Your Name] |
|
Project: |
Document Organization and Archive |
A project archive checklist is employed during the project closure phase to systematically organize and archive project-related documents and data. It includes tasks such as creating a project archive folder, securing sensitive information, and ensuring accessibility for future reference. This checklist ensures that essential project information is properly preserved, facilitating knowledge transfer and post-project analysis.
Project Documentation
|
Tasks |
Description |
Checklist Items |
|---|---|---|
|
Document Creation |
Creation of relevant project documents. |
|
|
Document Review |
Regular review and updates of project documents. |
|
|
Document Finalization |
Finalize project documents upon project completion. |
|
|
Document Protection |
Ensure all project-related documents are secure and protected. |
|
|
Document Closure |
Closure of all documents related to a completed project. |
|
Document Organization
|
Tasks |
Description |
Checklist Items |
|---|---|---|
|
Document Classification |
Classify documents based on the project and types. |
|
|
Document Grouping |
Group similar documents for easy retrieval. |
|
|
Document Ordering |
Organize documents in a logical and rule-based order. |
|
|
Folders Usage |
Create designated folders for specific project documents. |
|
|
Document Labeling |
Proper labeling of files for easier search and retrieval. |
|
Reminders
-
Always store documents in the correct designated folders.
-
Ensure all documents are labeled properly for easy retrieval.
-
Regular backups of all project documents are crucial to prevent data loss.
-
Stay compliant with the company’s data retention policy at all times.
-
Purging of irrelevant and outdated data should be done routinely.
