Event Checklist Outline

Secure dates and venue for the Expo.

Create a master plan including a timeline, budgets, and requirements.

Identify and secure speakers/presenters/participants.

Ensure every equipment involved in the event is in working condition.

Secure sponsorship and partnerships.

Develop a marketing and promotional plan.

Ensure operations and logistics are taken into account and planned.

Coordinate with catering/service providers.

Maintain regular communication with stakeholders.

Conduct a final walkthrough with all teams.

Ensure dissemination of the event schedule to all participants.

Monitor event timing and adjust as necessary.

Oversee all vendor setup and teardown.

Maintain crowd control and manage attendee flow.

Keep engagement high through live announcements and updates.

Collect feedback from attendees.