Personnel Files Checklist

Employee Name:

[employee name]

Employee Position:

[employee position]

Prepared by:

[your name]

Employee Information:

• Employee Personal Information Form completed.

• Copy of government-issued ID (e.g., driver's license, passport).

• Social Security Number (SSN) or equivalent documentation on file.

• Emergency contact information is present and up to date.

Employment Documents:

• Signed offer letter or employment contract.

• Completed Form W-4 for tax withholding.

• Direct deposit authorization form (if applicable).

• Employee handbook acknowledgment form signed.

• A non-disclosure agreement (NDA) is signed (if applicable).

• Any other employment-related agreements signed (e.g., non-compete agreement).

Training and Certification Records:

• Records of training completed (e.g., safety training, software training).

• Copies of certifications or licenses relevant to the employee's role.

Performance Evaluations and Reviews:

• Documentation of performance evaluations.

• Any disciplinary actions or warnings documented.

Benefits and Compensation Information:

• Details of employee benefits selected (e.g., health insurance, retirement plans).

• Compensation details (e.g., salary, hourly rate).

Miscellaneous Documents:

• Any other relevant documents specific to the employee's role or company policies.