Press Meeting Checklist

Establish press conference objectives and goals.

Choose a date and time for the press conference.

Decide the venue and check its availability.

Prepare a list of desired media outlets to invite.

Develop key message points to be conveyed during the press conference.

Design and send out press invites.

Confirm attendance of media outlets.

Send reminders to confirmed attendees a day before the event.

Confirm the availability of key speakers for the day.

Arrange for refreshments for attendees and crew.

Ensure the sound and video equipment are functioning.

Directions and signage to the venue are in place.

Arrange chairs, podium, and stage as planned.

Prepare a run-sheet for the sequence of the event.

Get final confirmation from all speakers.

Ensure all staff and crew know their roles and responsibilities.

Arrive at the venue before attendees to check the final arrangements.

Manage registration of the press and distribute press kits.

Monitor the event flow as per the run-sheet.

Address any issues or discrepancies that arise.

Provide press releases to all attendees.

Send a thank you note to all attendees.

Track media coverage post-event.

Perform event evaluation and gather feedback.

Document and report on the event's success and areas of improvement.