Venue Selection:

• Identify potential event venues.

• Evaluate venue capacities and layouts.

• Check for venue availability on event dates.

• Arrange site visits.

• Negotiate and confirm the venue contract.

Event Budgeting:

• Create a preliminary event budget.

• Get cost estimates from vendors.

• Managing payment schedules.

• Tracking all expenses.

• Review and adjust the budget as needed.

Vendor Selection:

• Research potential vendors.

• Interview shortlisted vendors.

• Finalize vendors based on quotes and services.

• Sign contracts with chosen vendors.

• Coordinate with vendors for event requirements.

Event Promotions:

• Design promotional materials.

• Decide promotion strategies.

• Create a press release.

• Organize social media campaigns.

• Track promotions and adjust strategies as necessary.

On-The-Day Coordination:

• Set up the venue as per the event layout.

• Coordinate with vendors for delivery and set up.

• Ensure all equipment is functioning correctly.

• Manage event staff and volunteers.

• Handle any last-minute changes or issues.