Free Party Supplies Checklist Template
Event Planning Essentials
Prepared by: [Your Name]
Objective
This checklist is for everyone who is into creative and stylish party planning and wants everything to be perfect on the big day! Whether you're throwing a big bash or a small soiree, this checklist will help you stay organized, plan out what's important, and ensure you don't forget a single detail.
Decorations |
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Decide on a party theme that reflects the occasion or interests of the guest of honor. |
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Invest in eye-catching centerpiece decorations that complement the theme. |
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Purchase or create matching tablecloths, banners, and wall decor to enhance the ambiance. |
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Consider optional items like photo booth props, signage, or thematic lighting for extra flair. |
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Plan for outdoor lighting if part of the party will be held outside (e.g., fairy lights or lanterns). |
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Tableware |
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Choose plates, cups, and napkins that align with the party’s color scheme or theme. |
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Select cutlery: opt for plastic for a casual setting or metal for a more formal affair. |
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Determine the need for additional items like serving ware, table runners, or place cards. |
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Party Favors |
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Purchase or DIY custom party favors as a token of appreciation for your guests. |
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Prepare Thank You cards to accompany the favors |
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Balloons |
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Order balloons that fit the party theme, including a mix of helium and regular balloons. |
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If opting for helium balloons, rent a helium tank or inquire about pre-filled options. |
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Designate an area for a dramatic balloon feature, such as an arch, garland, or centerpiece. |
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Invitations |
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Create a guest list |
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Design or select invitations that reflect the theme and provide all necessary details (date, time, location, RSVP instructions). |
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Send out invitations well in advance, considering digital options for faster delivery and response. |
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Entertainment Essentials |
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Plan a variety of games or activities that cater to different age groups and interests. |
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Create a dynamic party playlist or consider apps that allow guests to add their favorite songs. |
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Explore entertainment options like hiring a DJ, live band, magician, or performer that suits the party theme. |
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Notes:
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For large gatherings, consider renting additional seating or tables to accommodate all guests comfortably.
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Ensure there are enough restroom facilities for your guests, considering rentals if necessary.
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Consider the environmental impact of your party and look for sustainable options in decorations, tableware, and favors.
