Aesthetic Event Planning Checklist

Tasks

Details and Notes

Choose a Theme

Select a theme based on the birthday person's interests and preferences.

Set Date and Time

Consider the availability of key guests, the venue, and the birthday person.

Create Guest List

Collect contact details and any dietary restrictions for catering.

Determine Budget

Outline a budget for venue, catering, decorations, entertainment, etc.

Tasks

Details and Notes

Book Venue

Confirm availability, review contracts, and inquire about setup options.

Hire Caterer/Order Food

Discuss menu options, and dietary needs, and finalize catering arrangements.

Arrange for Decorations

Coordinate with decorators and provide theme details for appropriate setup.

Order Cake

Place an order with specific design preferences and dietary considerations.

Tasks

Details and Notes

Design Invitations

Create or customize invitations to match the chosen theme.

Send Invitations

Choose the mode of invitation (physical cards, email, online invitations).

Set RSVP Deadline

Allow sufficient time for guests to respond before finalizing arrangements.

Tasks

Details and Notes

Plan Games and Activities

Choose age-appropriate activities and games that align with the theme.

Confirm Entertainment Booking

Discuss specific requirements and timings with the entertainment provider.

Tasks

Details and Notes

Purchase/Make Decorations

Ensure you have all necessary items for centerpieces, banners, etc.

Set Up Decorations

Allocate time for setup, considering the complexity of the chosen decorations.

Arrange Seating

Plan seating arrangements based on RSVP responses and venue layout.

Tasks

Details and Notes

Set Up Food and Drinks

Arrange catering and refreshments according to the finalized menu.

Welcome Guests

Greet guests, distribute programs or schedules, and guide them as needed.

Enjoy the Celebration!

Stay flexible and enjoy the event, addressing any unexpected issues calmly.