Free Office Essentials Checklist HR Template

Office Essentials Checklist

Office Furniture and Setup:

  • Desk

  • Filing cabinet or storage unit

  • Chair

  • Shelves or bookcase

  • Computer monitor and CPU

  • A trash can and recycling bin

  • Keyboard and mouse

  • Chair mat (if using a rolling chair)

  • Desk lamp

  • Whiteboard or corkboard (optional)

Office Supplies:

  • Pens and pencils

  • Calculator

  • Notebooks or notepads

  • Printer paper

  • Sticky notes

  • Envelopes

  • Paper clips and binder clips

  • Address labels

  • Stapler and staples

  • Rubber bands

  • Scissors

  • Highlighters

  • Tape dispenser and tape

  • Erasers

  • Ruler

  • Letter opener

Technology and Accessories

  • Computer or laptop

  • Extension cords

  • Monitor stand or docking station (if using a laptop)

  • External hard drive or backup solution

  • Headphones or headset

  • Charging cables (for phones, tablets, etc.)

  • Webcam (if not built into the computer)

  • USB flash drives

  • Surge protector/power strip

Office Organization:

  • File folders and hanging file folders

  • Calendar or planner

  • File labels

  • Wall calendar (if needed)

  • Document organizer or sorter

  • Bulletin board or corkboard (if needed)

  • Desk drawer organizer

  • Cable management solutions (to keep cords tidy)

Cleaning and Maintenance:

  • Cleaning supplies (wipes, glass cleaner, duster, etc.)

  • Basic toolset (screwdriver, pliers, etc. for minor repairs)

  • Trash bags

  • First aid kit

  • Air freshener or deodorizer

  • Fire extinguisher (if required)

Personal Comfort:

  • A desk fan or space heater (depending on the climate)

  • Desk chair cushion or back support

  • Ergonomic accessories (keyboard tray, monitor riser, etc.)

  • Personal items (photos, plants, decorations, etc.)

Software and Office Setup:

  • The operating system and necessary software installed

  • Email and communication tools configured

  • Antivirus and security software

  • Printer and scanner setup (if applicable)

  • Internet connection and Wi-Fi setup

  • Cloud storage and backup solutions (if applicable)

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