Finance Invoice Variance Checklist Template
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Finance Invoice Variance Checklist

This checklist seeks to aid those in financial roles to effectively manage and monitor invoicing variances. Use this guide to ensure consistent, accurate and timely handling of invoices.

General Information

Invoice Details

  • Verify the accuracy of the invoice details.

  • Confirm that the invoice date is [April 13, 2050].

  • Confirm the invoice number is [INV-748-415].

  • Validate the currency used in the invoice ([Dollars]).

Purchase Order Matching

PO Comparison

  • Ensure the invoice matches the corresponding Purchase Order (PO).

  • Confirm that the quantities and items on the invoice align with the PO.

  • Validate the unit prices on the invoice against the PO.

Pricing and Rates

Unit Price Check

  • Verify that the unit prices on the invoice are accurate.

  • Confirm that any negotiated discounts or rates are applied correctly.

  • Check for any unexpected price variations.

Quantity Validation

Quantity Accuracy

  • Confirm that the quantities billed match the delivered/received quantities.

  • Check for any discrepancies in the quantity of items.

Taxes and Fees

Tax Verification

  • Validate the application of taxes and ensure they are accurate.

  • Confirm that any applicable fees are correctly stated on the invoice.

Payment Terms

Payment Due Date

  • Confirm the payment due date is in accordance with agreed-upon terms.

  • Verify any early payment discounts or late payment penalties.

Vendor Information

Vendor Details

  • Confirm the accuracy of the vendor's information on the invoice.

  • Validate the vendor's name, address, and contact details.

Approval and Authorization

Approval Documentation

  • Ensure proper authorization and approval documentation accompany the invoice.

  • Verify that the invoice has been approved by the designated personnel.