Administration Meeting Room Setup Checklist

Please review each item and ensure that it is completed before the meeting starts. Kindly check the box once the task has been completed.

Seating Arrangement:

• Arrange chairs around the table in a U-shape configuration.

• Ensure there are enough chairs for all expected attendees.

Table Setup:

• Set up a central table for presenters or facilitators, if needed.

• Provide sufficient table space for laptops, documents, and note-taking.

Meeting Materials and Equipment:

• Test and set up projectors/screens for presentations.

• Connect laptops or other devices to the projector/screen for presentations.

• Ensure audio systems are functional and properly set up.

• Test and ensure that Wi-Fi connectivity is available and stable.

• Provide login information for guests, if required.

• Set up the whiteboard with markers for brainstorming or note-taking.

• Ensure erasers or cleaning wipes are available for the whiteboard.

• Place meeting agendas and handouts on each attendee's seat.

• Provide pens, notepads, and any other necessary materials for attendees.

Refreshments:

• Set up refreshment stations with water, coffee, tea, and snacks (if applicable).

• Ensure cups, mugs, and utensils are available.

Temperature and Lighting:

• Adjust temperature settings to ensure comfort for attendees.

• Ensure adequate lighting in the meeting room for visibility.

Accessibility:

• Ensure the meeting room is accessible to individuals with disabilities.

• Provide assistive devices or accommodations as needed.

Thank you for completing the setup checklist! If you have any questions or require assistance, please contact [Your Company Number].

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