Administration Confidential Document Handling Checklist
Administration Confidential Document Handling Checklist
Kindly check the box once the procedure has been compiled.
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Mark (✔) |
Activity |
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✔ |
Classify each document according to its sensitivity level: Public, Internal Use Only, Confidential and Highly Confidential. |
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Clearly label documents with appropriate classification markings. |
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Store physical copies of confidential documents in locked cabinets or safes. |
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Ensure access to storage areas is restricted to authorized personnel only. |
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Encrypt electronic copies of confidential documents and store them on secure servers. |
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Implement access controls, such as passwords or biometric authentication, for electronic document storage. |
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Use secure channels for transmitting confidential documents, such as encrypted email or secure file transfer protocols. |
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Verify the identity of recipients before transmitting confidential information. |
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Avoid sending confidential documents to unsecured or public email addresses. |
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Regularly audit the handling of confidential documents to ensure compliance with organizational policies. |
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Investigate any breaches or incidents involving confidential information and take appropriate corrective actions. |
Approval
This checklist has been reviewed and approved by:
[Your Name]
[Job Title]
[Month Day, Year]
