Free Advertising Invoice Processing Checklist Template

Advertising Invoice Processing Checklist

This is a comprehensive checklist for processing advertising invoices. The following list ensures that all necessary steps are taken during this process. Kindly check the corresponding box once a task is completed.

Invoice Receipt

  • Collect invoices from vendors

  • Verify the completeness of the invoices

  • Digitize physical invoices if necessary

  • Store the invoices securely

  • Record the date of receipt

Invoice Verification

  • Confirm the validity of the invoices

  • Check invoice details against contracts or agreements

  • Ensure all goods and services have been received as stated on the invoice

  • Confirm accurate calculations of amounts due

  • Authenticate the vendor's information

Invoice Approval

  • Obtain approval from authorized personnel

  • Prepare documents for approval

  • Clarify any questions or discrepancies

  • Maintain a record of approval details

  • Notify the necessary parties about the approval

Invoice Payment

  • Prepare payment requisitions

  • Process payment through the appropriate channels

  • Record payment details in finance systems

  • Issue payment to the vendor

  • Retain proofs of payment

Invoice Archiving

  • Archive the paid invoices properly

  • Ensure easy retrieval of invoices when required

  • Comply with the company's record retention policy

  • Dispose of unnecessary documents per company and regulatory guidelines

  • Update invoice records regularly

Prepared By: [Your Name]

Date: [Month, Day, Year]

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