Collect invoices from vendors

Verify the completeness of the invoices

Digitize physical invoices if necessary

Store the invoices securely

Record the date of receipt

Confirm the validity of the invoices

Check invoice details against contracts or agreements

Ensure all goods and services have been received as stated on the invoice

Confirm accurate calculations of amounts due

Authenticate the vendor's information

Obtain approval from authorized personnel

Prepare documents for approval

Clarify any questions or discrepancies

Maintain a record of approval details

Notify the necessary parties about the approval

Prepare payment requisitions

Process payment through the appropriate channels

Record payment details in finance systems

Issue payment to the vendor

Retain proofs of payment

Archive the paid invoices properly

Ensure easy retrieval of invoices when required

Comply with the company's record retention policy

Dispose of unnecessary documents per company and regulatory guidelines

Update invoice records regularly