Nursing Home Processing Checklist

Utilize this checklist to streamline the processing of both new admissions and ongoing resident care. Ensure each task is completed in a timely manner and review regularly for continuous improvement.

New Resident Admission

• Verify all admission documents are received and fully completed by the prospective resident or their legal representative.

• Conduct an initial health and needs assessment to determine the appropriate level of care required.

• Review and confirm understanding of our billing policies, payment methods, and insurance details with the resident or their family.

• Assign a primary care team and schedule an introductory meeting between the team, resident, and their family.

• Ensure the resident's room is prepared and meets their specific needs and preferences before arrival.

• Schedule and conduct a facility tour for the resident and their family.

Ongoing Resident Care

• Perform regular health assessments to monitor and respond to changes in residents' needs.

• Update care plans accordingly and communicate any changes to the resident, their family, and the care team.

• Schedule and document all medical appointments, transportation needs, and follow-up care.

• Monitor medication management processes to ensure accuracy and compliance with each resident's care plan.

• Conduct regular meetings with residents and their families to discuss care satisfaction and address any concerns.

• Review and manage resident files to ensure all documentation is current, accurate, and in compliance with regulatory standards.

Staffing and Training

• Ensure all staff members are properly trained and their certifications are up-to-date.

• Maintain staffing levels that meet or exceed regulatory requirements for the number of residents and the level of care provided.

• Provide ongoing training and professional development opportunities for staff to enhance care quality.

• Regularly review staff performance and provide feedback to promote continuous improvement.

Facility Management

• Regularly inspect the facility to ensure it meets all safety, health, and comfort standards.

• Schedule maintenance and repairs promptly to keep the environment safe and welcoming for residents.

• Monitor supply inventories to ensure essential items are always available.

• Implement regular cleaning schedules to maintain a high level of hygiene and cleanliness throughout the facility.

Regulatory Compliance and Quality Assurance

• Keep abreast of changes in healthcare regulations and standards affecting nursing home operations.

• Conduct internal audits to ensure compliance with all regulatory requirements.

• Implement quality assurance measures to continuously monitor and improve the care and services provided.

• Prepare for and cooperate with external inspections and audits by regulatory bodies.

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