Define the event objective and goals

Set a date and time for the event

Establish a budget

Choose a theme or concept

Create a guest list

Send out invitations

Plan the menu and drinks

Reserve the event space

Arrange seating and table layout

Set up audio/visual equipment

Decorate the venue according to the theme

Ensure cleanliness and readiness of the restrooms

Arrange for heating/cooling as needed

Create promotional materials (flyers, posters)

Promote the event on social media

Send out email invitations and reminders

List the event on our website and event platforms

Collaborate with local media for coverage

Utilize paid advertising if needed

Schedule adequate staff for the event

Assign roles and responsibilities

Conduct staff training sessions

Ensure staff is familiar with the event timeline

Provide uniforms and name tags

Brief staff on the menu and special requests

Confirm all vendor bookings (caterers, entertainment)

Arrange transportation and parking for guests

Order and receive supplies (decorations, utensils)

Ensure backup supplies are available

Coordinate with the kitchen for food preparation

Set up a registration or check-in area

Perform a final walkthrough of the venue

Ensure all equipment is functioning properly

Greet and welcome guests

Monitor food and beverage service

Handle any unexpected issues or emergencies

Conduct post-event clean-up

Send thank-you notes to attendees and vendors

Conduct a debrief with the staff

Collect and review feedback

Analyze event success and areas for improvement

Update records and databases

Plan for future events