Hotel Event Checklist

This checklist is designed for hotel staff to ensure all essential tasks are completed for successfully organizing and running an event at [Your Company Name]. Check each item to track your progress and ensure nothing is missed.

Pre-Event Planning

• Confirm event details with the client

• Book event space and accommodations

• Arrange for necessary permits and licenses

• Prepare event budget and get approval

• Communicate event plan with all staff

Event Setup

• Set up event decorations and signage

• Ensure all equipment is in working order

• Arrange seating and table layout

• Check sound and lighting systems

• Set up food and beverage stations

• Prepare registration or check-in area

During the Event

• Welcome guests and provide assistance

• Ensure AV equipment is functioning properly

• Monitor food and beverage supply

• Handle any guest inquiries or issues

• Coordinate with external vendors as needed

Post-Event Tasks

• Break down and store decorations

• Clean up event space

• Collect feedback from clients and attendees

• Prepare final budget report

• Return borrowed equipment to vendors

Follow-Up Actions

• Send thank-you emails to clients and guests

• Review and analyze feedback

• Conduct a debrief meeting with staff

• Update event planning procedures

• Document lessons learned

Reminders

1. Always have a backup plan in case of unforeseen issues.

2. Communicate effectively with your team to ensure smooth operation.

3. Pay attention to guest feedback for continuous improvement.

4. Stay organized and keep detailed records.

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