1

Accommodation

Determine the number of rooms needed and select a hotel within your price range

[$2,000]

2

Room Rates

Research room rates for your desired dates and negotiate discounts if possible

3

Amenities

Identify necessary amenities (e.g., Wi-Fi, breakfast) and check for additional charges

4

Location

Consider proximity to event venues, transportation options, and convenience

5

Food and Beverage

Estimate costs for meals, snacks, and beverages during the stay

6

Event Space Rental

If applicable, budget for any additional meeting or event space needed

7

Taxes and Fees

Account for taxes, service charges, and any other applicable fees

8

Transportation

Budget for airport transfers, parking fees, and local transportation

9

Contingency Fund

Set aside a buffer for unexpected expenses or last-minute changes

10

Negotiation Strategy

Develop a plan to negotiate rates and terms with the hotel

11

Payment Terms

Review payment deadlines and options to ensure they align with your cash flow

12

Contract Terms and Conditions

Review contract terms, cancellation policies, and liability clauses

13

Comparison Shopping

Compare quotes from multiple hotels to find the best value for your budget

14

Tracking and Monitoring

Establish a system to track expenses and monitor budget adherence