Spa Weekly Checklist

Use this spa weekly checklist to ensure smooth operations and administrative tasks are completed efficiently. Check off each item as you go through the list to maintain the high standards expected in the spa.

Staff Schedule and Assignments

• Create and distribute staff schedules for the upcoming week, ensuring adequate coverage for all shifts of the spa staff.

• Assign specific tasks and responsibilities to staff members, taking into account individual skills and availability.

• Review any requested time off or schedule changes and adjust staffing accordingly.

• Confirm appointments with staff members and provide any necessary updates or reminders.

• Conduct a briefing or meeting to communicate important information and discuss any upcoming events or promotions.

Inventory Management

• Conduct a physical inventory of spa supplies, including skincare products, massage oils, and linens.

• Check stock levels of retail products and reorder as needed to avoid shortages.

• Monitor usage of consumable items such as disposable gloves, towels, and cleaning supplies.

• Review and update inventory records or software systems to accurately reflect current stock levels.

• Organize storage areas and shelves to optimize space and facilitate easy access to supplies.

Facility Maintenance

• Inspect spa facilities for any signs of wear or damage, such as leaky faucets or malfunctioning equipment.

• Schedule routine maintenance tasks, such as HVAC system checks or plumbing inspections.

• Clean and sanitize common areas, treatment rooms, and restroom facilities thoroughly.

• Replace light bulbs, air filters, or other consumable items as needed to ensure a comfortable environment for clients and staff.

• Address any maintenance issues promptly to prevent disruptions to spa operations.

Client Communication

• Follow up with clients who had appointments during the previous week to gather feedback and address any concerns.

• Send out reminders or confirmations for upcoming appointments via email, text message, or phone call.

• Update [Your Company Name]'s website or social media channels with information about services, promotions, or special events.

• Respond to inquiries or messages from clients promptly and professionally.

• Solicit reviews or testimonials from satisfied clients to showcase on [Your Company Name]'s website or marketing materials.

Administrative Tasks

• Review financial records and transactions from the previous week, ensuring accuracy and completeness.

• Process payroll for staff members, including calculating hours worked and any applicable bonuses or commissions.

• Schedule meetings or consultations with vendors, suppliers, or other business partners as needed.

• Update spa policies, procedures, or employee handbooks as necessary to reflect any changes or updates.

• Plan and coordinate any upcoming staff training sessions or professional development opportunities.

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