Simple Banquet Event Oder Checklist

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The Banquet Event Order (BEO) Checklist outlines all key details required to plan and execute a successful event. It captures important information such as timing, room setup, menu choices, and special requests, ensuring smooth coordination between the organizer and venue.

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Banquet Event Order (BEO) Checklist

Event Details:

• Event Name: ___________________________________

• Event Date: ___________________________________

• Event Time: ___________________________________

• Location/Venue: _______________________________

• Room Name: ____________________________________

• Guest Count: ___________________________________

• Event Contact Person: ___________________________

• Contact Number: ________________________________

• Email Address: _________________________________

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Event Schedule:

1. Setup Time: _________________________________

2. Event Start Time: ____________________________

3. Event End Time: ______________________________

4. Breakdown Time: ______________________________

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Room Setup:

• Room Layout:
  ☐ Banquet Rounds
  ☐ U-Shape
  ☐ Theater
  ☐ Classroom
  ☐ Boardroom
  ☐ Other: ______________

• Number of Tables: _____________________________

• Number of Chairs: _____________________________

• Table Linens:
  ☐ White
  ☐ Black
  ☐ Other: ______________

• Décor/Centerpieces:
  ☐ Provided by Client
  ☐ Provided by Venue
  ☐ None

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Audio/Visual (A/V) Requirements:

• ☐ Microphone (Type: ________________)

• ☐ Projector

• ☐ Screen

• ☐ Speakers

• ☐ Laptop

• ☐ WiFi Access

• ☐ Other: ______________

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Menu Selection:

• Cocktail Reception:
  ☐ Yes
  ☐ No
  Duration: ____________________

• Appetizers:
  ☐ Passed
  ☐ Stationary
  ☐ Not Applicable

  Appetizer Choices: ___________________________________

• Main Course:
  ☐ Buffet
  ☐ Plated
  ☐ Family Style

  Menu Choices:

  • Entree 1: __________________________

  • Entree 2: __________________________

  • Vegetarian Option: __________________

• Dessert Options: ________________________________

• Beverage Service:
  ☐ Water
  ☐ Coffee/Tea
  ☐ Soft Drinks
  ☐ Wine/Beer
  ☐ Full Bar

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Staffing Needs:

• Wait Staff Required:
  ☐ Yes
  ☐ No
  Quantity: ___________

• Bartender Required:
  ☐ Yes
  ☐ No
  Quantity: ___________

• Other Staff Needs: ___________________________

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Special Instructions/Requests:

• Dietary Restrictions:
  ☐ Yes
  ☐ No
  Details: __________________________________________

• Allergies: _______________________________________

• Other Special Requests: ___________________________

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Billing Information:

• Payment Method:
  ☐ Credit Card
  ☐ Check
  ☐ Direct Billing
  Total Cost: $_________________________

• Deposit Amount: $_________________________

• Balance Due: $_________________________

• Billing Contact: _________________________________

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Final Confirmation:

• BEO Finalized By: _______________________________

• Date of Finalization: _____________________________

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