Free HR Department Induction Checklist Template
HR Department Induction Checklist
Prepared By: [Your Name]
Company: [Your Company Name]
Pre-Induction Preparation
|
Task |
Details |
|---|---|
|
Notify Relevant Departments |
Inform IT, Facilities, and the employee’s department of the new hire’s start date. |
|
Prepare Workspace |
Set up the employee’s desk, computer, and any necessary equipment. |
|
Organize Welcome Kit |
Include company swag, an employee handbook, access cards, and necessary documents. |
Day One: Welcome and Orientation
|
Task |
Details |
|---|---|
|
Welcome Session |
Conduct a welcome meeting with HR and key team members. |
|
Company Overview |
Present an overview of the company’s mission, values, culture, and history. |
|
Policies and Procedures |
Review essential policies, including code of conduct, dress code, and workplace behavior. |
Administrative Tasks
|
Task |
Details |
|---|---|
|
Complete Documentation |
Collect and verify necessary paperwork (tax forms, identification, etc.). |
|
Benefits Enrollment |
Provide information about health insurance, retirement plans, and other benefits. |
|
IT Setup |
Ensure the employee has access to email, software, and company systems. |
Role-Specific Training
|
Task |
Details |
|---|---|
|
Department Introduction |
Introduce the new hire to their team and supervisor. |
|
Job Responsibilities |
Discuss the employee’s job description, expectations, and key performance indicators. |
|
Training Schedule |
Outline a training plan, including essential training sessions and timelines. |
Compliance and Safety
|
Task |
Details |
|---|---|
|
Health and Safety Training |
Provide training on workplace safety protocols and emergency procedures. |
|
Compliance Policies |
Review any industry-specific compliance regulations relevant to the role. |
Social Integration
|
Task |
Details |
|---|---|
|
Team Building Activities |
Encourage participation in team lunches or social events. |
|
Mentorship Program |
Assign a mentor or buddy to help the new hire navigate the workplace. |
Follow-Up and Evaluation
|
Task |
Details |
|---|---|
|
Regular Check-Ins |
Schedule follow-up meetings at the end of the first week, month, and quarter to discuss progress. |
|
Feedback Collection |
Gather feedback from the new employee about the induction process to identify areas for improvement. |
|
Performance Review |
Conduct a performance review at the end of the probation period to assess the new hire's integration and performance. |
