Free Hotel Professional Documentation Checklist Template
Hotel Professional Documentation Checklist
Prepared By: [Your Name]
Date: May 5, 2051
1. Licenses and Permits
|
Document Type |
Description |
Status |
|---|---|---|
|
Business License |
Validity of the hotel’s business license |
|
|
Health and Safety Permits |
Compliance with health regulations |
|
|
Fire Safety Certificate |
Certification of fire safety inspection |
|
|
Liquor License |
Valid liquor license for the hotel |
|
|
Food Service License |
License for restaurant/dining services |
|
2. Operational Policies
|
Document Type |
Description |
Status |
|---|---|---|
|
Employee Handbook |
Policies regarding employment and conduct |
|
|
Guest Policies |
Check-in/out, cancellation, and payment policies |
|
|
Safety and Security Policies |
Emergency procedures and guest safety protocols |
|
3. Financial Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Accounting Records |
Accurate financial records |
|
|
Tax Documentation |
Compliance with tax obligations |
|
|
Budget Plans |
Annual budgets and revenue forecasts |
|
4. Human Resources Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Employment Contracts |
Signed contracts for all employees |
|
|
Training Records |
Documentation of training sessions and certifications |
|
|
Performance Reviews |
Records of employee evaluations |
|
5. Guest Service Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Reservation System Records |
Detailed records of reservations |
|
|
Feedback Forms |
Documentation of guest feedback |
|
|
Incident Reports |
Records of incidents involving guests |
|
6. Maintenance and Facility Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Maintenance Logs |
Records of maintenance requests and work |
|
|
Inventory Records |
Documentation of supplies and equipment |
|
|
Facility Inspection Reports |
Records of inspections and compliance |
|
7. Marketing and Sales Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Marketing Plans |
Strategies for promotions and advertising |
|
|
Sales Agreements |
Records of agreements with vendors |
|
|
Market Research Reports |
Findings from market analysis and surveys |
|
|
|
8. Legal and Compliance Documentation
|
Document Type |
Description |
Status |
|---|---|---|
|
Insurance Policies |
Documentation of insurance coverage |
|
|
Compliance Checklists |
Adherence to regulations |
|
|
Legal Contracts |
Contracts with suppliers and partners |
|
9. Technology and Data Management
|
Document Type |
Description |
Status |
|---|---|---|
|
Data Protection Policies |
Procedures for handling guest data |
|
|
IT Security Protocols |
Cybersecurity measures and response plans |
|
|
Software Licenses |
Licensing status of software used |
|
|
|
10. Emergency Preparedness
|
Document Type |
Description |
Status |
|---|---|---|
|
Emergency Plans |
Procedures for crises and disasters |
|
|
Evacuation Maps |
Documented evacuation routes |
|
|
First Aid Protocols |
Records of first aid training and supplies |
|
