Attendance Employee Outline Checklist

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1. Daily Attendance Tracking

• Log daily attendance of all employees.

• Record arrival and departure times.

• Note any tardiness or early departures.

• Monitor and document absences.

2. Leave Requests

• Collect leave requests (sick leave, vacation, personal days).

• Verify leave balances and eligibility.

• Approve or deny leave requests.

• Update attendance records accordingly.

3. Attendance Policy Compliance

• Review attendance policies with employees.

• Ensure employees are aware of the consequences of excessive absenteeism.

• Provide training on the importance of attendance.

4. Reporting

• Prepare weekly/monthly attendance reports for management.

• Highlight trends in attendance (e.g., high absenteeism).

• Identify departments or individuals with attendance issues.

5. Follow-up Actions

• Schedule meetings with employees with frequent attendance issues.

• Implement corrective actions as needed.

• Monitor progress after interventions.

6. Record Keeping

• Maintain accurate and up-to-date attendance records.

• Store records securely in compliance with data protection regulations.

• Ensure accessibility for audits and reviews.

7. Employee Communication

• Communicate with employees regarding attendance policies.

• Notify employees about changes to attendance policies.

• Provide feedback on attendance performance.

8. End-of-Year Review

• Review attendance records for the year.

• Analyze patterns and areas for improvement.

• Prepare recommendations for attendance management strategies.

Additional Notes

• Ensure that all records are kept confidential and secure.

• Regularly review and update the checklist to reflect changes in policies or procedures.

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