Aesthetic Event Manager Checklist
Aesthetic Event Manager Checklist
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
I. Theme/Concept
No. |
Task |
Status |
---|---|---|
|
Define the event's overall theme. |
|
|
Identify key visual elements that represent the theme (e.g., color palettes, motifs). |
|
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Develop a mood board for visual reference. |
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II. Decor and Props
No. |
Task |
Status |
---|---|---|
|
List all required decor items (e.g., centerpieces, backdrops). |
|
|
Specify types of flowers and arrangements needed. |
|
|
Identify any props or specialty items to enhance the aesthetic. |
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III. Lighting Setup
No. |
Task |
Status |
---|---|---|
|
Determine types of lighting (e.g., ambient, accent, task). |
|
|
Plan the placement of lights to enhance mood and visibility. |
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|
Schedule a time for lighting installation and testing. |
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IV. Color Scheme
No. |
Task |
Status |
---|---|---|
|
Choose primary and secondary colors for the event. |
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Ensure consistency across all elements (invitations, decor, attire). |
|
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Create a color palette reference for vendors and staff. |
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V. Seating Arrangement/Layout
No. |
Task |
Status |
---|---|---|
|
Design a floor plan that reflects the event’s aesthetic. |
|
|
Determine seating types (e.g., round tables, lounge areas). |
|
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Ensure clear pathways for guest flow and access to visual focal points. |
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VI. Audio-Visual Elements
No. |
Task |
Status |
---|---|---|
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Identify any screens, projectors, or visual displays needed. |
|
|
Plan content for displays (e.g., presentations, videos). |
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Schedule time for AV setup and testing before the event. |
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VII. Vendor Coordination
No. |
Task |
Status |
---|---|---|
|
List all vendors involved in aesthetics (florists, decorators, lighting specialists). |
|
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Schedule meetings to discuss design elements and logistics. |
|
|
Confirm delivery and setup times with each vendor. |
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VIII. Timeline
No. |
Task |
Status |
---|---|---|
|
Create a timeline for each phase of setup (decor installation, lighting, AV). |
|
|
Include deadlines for vendor confirmations and purchases. |
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Allow time for rehearsals or walkthroughs before the event. |
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IX. Day-of Execution
No. |
Task |
Status |
---|---|---|
|
Assign roles to team members for managing aesthetic elements. |
|
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Conduct a final walkthrough to ensure everything is set up as planned. |
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|
Prepare an emergency kit with essential tools and supplies. |
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X. Post-Event Review
No. |
Task |
Status |
---|---|---|
|
Gather feedback on aesthetic elements from team members and guests. |
|
|
Take photos for future reference and marketing. |
|
|
Review what worked well and what could be improved for future events. |
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