Free Aesthetic Event Manager Checklist Template
Aesthetic Event Manager Checklist
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
I. Theme/Concept
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No. |
Task |
Status |
|---|---|---|
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Define the event's overall theme. |
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Identify key visual elements that represent the theme (e.g., color palettes, motifs). |
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Develop a mood board for visual reference. |
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II. Decor and Props
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No. |
Task |
Status |
|---|---|---|
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List all required decor items (e.g., centerpieces, backdrops). |
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Specify types of flowers and arrangements needed. |
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Identify any props or specialty items to enhance the aesthetic. |
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III. Lighting Setup
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No. |
Task |
Status |
|---|---|---|
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Determine types of lighting (e.g., ambient, accent, task). |
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Plan the placement of lights to enhance mood and visibility. |
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Schedule a time for lighting installation and testing. |
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IV. Color Scheme
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No. |
Task |
Status |
|---|---|---|
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Choose primary and secondary colors for the event. |
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Ensure consistency across all elements (invitations, decor, attire). |
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Create a color palette reference for vendors and staff. |
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V. Seating Arrangement/Layout
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No. |
Task |
Status |
|---|---|---|
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Design a floor plan that reflects the event’s aesthetic. |
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Determine seating types (e.g., round tables, lounge areas). |
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Ensure clear pathways for guest flow and access to visual focal points. |
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VI. Audio-Visual Elements
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No. |
Task |
Status |
|---|---|---|
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Identify any screens, projectors, or visual displays needed. |
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Plan content for displays (e.g., presentations, videos). |
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Schedule time for AV setup and testing before the event. |
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VII. Vendor Coordination
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No. |
Task |
Status |
|---|---|---|
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List all vendors involved in aesthetics (florists, decorators, lighting specialists). |
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Schedule meetings to discuss design elements and logistics. |
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Confirm delivery and setup times with each vendor. |
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VIII. Timeline
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No. |
Task |
Status |
|---|---|---|
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Create a timeline for each phase of setup (decor installation, lighting, AV). |
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Include deadlines for vendor confirmations and purchases. |
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Allow time for rehearsals or walkthroughs before the event. |
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IX. Day-of Execution
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No. |
Task |
Status |
|---|---|---|
|
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Assign roles to team members for managing aesthetic elements. |
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Conduct a final walkthrough to ensure everything is set up as planned. |
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Prepare an emergency kit with essential tools and supplies. |
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X. Post-Event Review
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No. |
Task |
Status |
|---|---|---|
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Gather feedback on aesthetic elements from team members and guests. |
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Take photos for future reference and marketing. |
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Review what worked well and what could be improved for future events. |
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