Blank Employee Payroll Checklist

Employee Information

• Employee Name:                               

• Employee ID:                               

• Department:                               

• Position:                               

• Hire Date:                               

• Pay Rate:                               

• Pay Frequency:                               

Payroll Preparation

• Verify employee hours worked

• Confirm any overtime hours

• Check for any unpaid leave

• Review bonus or commission payments

• Ensure all time-off requests are accounted for

• Confirm any salary adjustments

Deductions and Benefits

• Verify tax withholding (federal, state, local)

• Check for health insurance contributions

• Review retirement contributions (401k, etc.)

• Confirm any garnishments

• Account for other deductions (e.g., union dues, flexible spending)

Payroll Processing

• Process payroll in the system

• Generate payroll reports

• Review payroll summary for accuracy

• Submit payroll for approval

• Make necessary adjustments if required

Post-Payroll Activities

• Distribute paychecks or direct deposit confirmations

• File payroll tax forms (if applicable)

• Update employee records in the HR system

• Archive payroll records as needed

• Review feedback and resolve any payroll issues

Notes

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