Office Maintenance Checklist

Office Maintenance Checklist

Prepared by: [Your Name]

Company: [Your Company Name]

Date: [Date]

I. Cleaning Tasks

Daily Cleaning

  • Sweep and mop floors

  • Dust surfaces, desks, and shelves

  • Empty trash bins and replace liners

  • Wipe down windows and mirrors

  • Disinfect high-touch areas (doorknobs, light switches, etc.)

Weekly Cleaning

  • Vacuum carpets and rugs

  • Deep clean restrooms

  • Clean breakroom/kitchen appliances (e.g., microwave, fridge)

  • Wash windows (interior)

Monthly Cleaning

  • Dust vents and blinds

  • Deep clean upholstery and fabric furniture

  • Shampoo carpets and rugs

II. Equipment Inspection

HVAC Systems

  • Check and replace air filters as needed

  • Inspect for unusual noises or leaks

  • Schedule professional inspection if required

Office Equipment

  • Check and service copiers, printers, and fax machines

  • Inspect lighting and replace any burned-out bulbs

  • Ensure all telecommunication equipment is functioning

Electrical Systems

  • Test outlets and switches for functionality

  • Check for exposed wires or faulty connections

  • Ensure emergency lighting is operational

III. Safety Checks

Fire Safety

  • Test fire alarms and smoke detectors monthly

  • Inspect and service fire extinguishers

  • Verify that emergency exit signs are illuminated

First Aid and Emergency Supplies

  • Restock first aid kits as necessary

  • Check expiration dates on medical supplies

  • Ensure emergency contacts and procedures are posted

Security

  • Test security cameras and alarm systems

  • Ensure doors and windows are locked securely

  • Verify access control systems (e.g., keycards, locks)

IV. Repairs and Maintenance

General Repairs

  • Fix loose handles, knobs, and hinges

  • Repair or replace damaged furniture

  • Patch any holes or cracks in the walls

Plumbing

  • Check faucets and toilets for leaks

  • Ensure drains are unclogged and functioning

  • Test water pressure in restrooms and breakrooms

Structural Maintenance

  • Inspect ceilings and walls for leaks or damage

  • Check floors for loose tiles or worn carpeting

  • Inspect windows and doors for weatherproofing

V. Restocking Supplies

Restroom Supplies

  • Refill toilet paper, hand soap, and paper towels

  • Check and refill air fresheners

  • Ensure hand sanitizer stations are filled

Kitchen/Breakroom Supplies

  • Restock coffee, tea, and kitchen condiments

  • Replace dish soap and sponges as needed

  • Replenish napkins and disposable utensils

Office Supplies

  • Check and restock paper, pens, and other stationery

  • Ensure printer paper and ink cartridges are available

  • Refill batteries for remotes and other small devices

VI. Specialized Maintenance

Exterior Maintenance

  • Clean windows (exterior) and power-wash sidewalks

  • Maintain landscaping around the office building

  • Ensure signage and lighting outside are operational

Seasonal Maintenance

  • Inspect the heating system before winter

  • Check the air conditioning system before the summer

  • Remove snow and ice from entryways during winter months

Deep Cleaning

  • Schedule professional deep cleaning (semi-annually or annually)

  • Disinfect all high-contact surfaces thoroughly

  • Polish floors and reseal if necessary

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