1

• Define the event budget and allocate funds

2

• Obtain necessary permits and licenses

3

• Select and book a venue for the opening event

4

• Finalize the date and time for the grand opening

5

• Coordinate with contractors for venue setup

6

• Secure necessary equipment (AV, seating, etc.)

1

• Design and print invitations or e-invites

2

• Plan and schedule social media promotions

3

• Create promotional materials (flyers, banners, etc.)

4

• Send out media releases to press and influencers

5

• Set up a landing page or event registration page

6

• Develop an email marketing campaign

1

• Plan venue layout (seating, signage, decoration)

2

• Confirm vendors (catering, entertainment, etc.)

3

• Arrange for sound, lighting, and AV equipment

4

• Ensure safety and health protocols are in place

5

• Assign staff roles (reception, guest services, etc.)

6

• Organize event timeline (schedule and activities)

1

• Prepare and confirm the guest list

2

• Send out invitations and track RSVPs

3

• Create a VIP list and assign special treatment

4

• Arrange transportation for guests (if needed)

5

• Plan for guest registration/check-in process

6

• Prepare welcome packages or goodie bags for attendees

1

• Send thank you notes to guests and attendees

2

• Post-event highlights and photos on social media

3

• Collect feedback from guests and staff

4

• Review event performance against goals

5

• Send post-event press release or update

6

• Review the budget and finalize any outstanding payments

1

• Confirm insurance coverage for the event

2

• Ensure all required permits are filed and approved

3

• Review health and safety regulations for the event

4

• Confirm accessibility accommodations for all guests

5

• Verify vendor contracts and agreements

6

• Make arrangements for waste disposal and cleanup