Birthday Party Checklist

Birthday Party Checklist

Prepared by: [YOUR NAME]

Date: [DATE]

1. Planning Stage

Task	Complete
Set the date and time	Yes No
Choose a theme	Yes No
Create a guest list	Yes No
Book a venue (if not at home)	Yes No
Set a budget	Yes No

2. Invitations

Task	Complete
Design or purchase invitations	Yes No
Send invitations (email/physical)	Yes No
Follow up on RSVPs	Yes No

3. Party Supplies

Task	Complete
Purchase decorations (balloons, banners)	Yes No
Buy tableware (plates, cups, napkins)	Yes No
Prepare party favors or goodie bags	Yes No
Get themed props (if applicable)	Yes No

4. Food and Drinks

Task	Complete
Order or plan the cake	Yes No
Decide on food (catered/homemade/snacks)	Yes No
Plan drinks (juice, soda, water, etc.)	Yes No
Ensure special dietary options	Yes No

5. Activities & Entertainment

Task	Complete
Organize games or crafts	Yes No
Book entertainment (e.g., magician)	Yes No
Create a party schedule	Yes No
Prepare a playlist or hire a DJ	Yes No

6. Final Preparations

Task	Complete
Confirm RSVPs	Yes No
Buy extra supplies	Yes No
Prepare a cleaning plan	Yes No
Charge camera or phone for photos	Yes No

7. Day Before

Task	Complete
Decorate the venue	Yes No
Set up tables and chairs	Yes No
Pick up the cake and pre-ordered food	Yes No
Prepare games and activities	Yes No
Set up a gift table and guestbook	Yes No

8. Day of the Party

Task	Complete
Set out food and drinks	Yes No
Decorate last-minute items	Yes No
Welcome guests and manage activities	Yes No
Cut and serve the cake	Yes No
Distribute party favors	Yes No
Take group photos	Yes No

9. After the Party

Task	Complete
Clean up the venue	Yes No
Send thank-you notes or messages	Yes No
Share photos with guests (optional)	Yes No

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