Free Evidence Collection Checklist Template
Evidence Collection Checklist
Prepared by: [YOUR NAME]
Company: [YOUR COMPANY NAME]
Date: [DATE]
Initial Preparation
Task |
Completed (✓) |
---|---|
Verify the legality of evidence collection with appropriate laws and regulations. |
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Obtain necessary permissions (e.g., search warrants, consent) |
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Prepare evidence collection tools (gloves, evidence bags, labels, camera) |
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Ensure the presence of witnesses or appropriate parties during the collection. |
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Document the scene with notes, photographs, or video before touching anything. |
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Scene Assessment
Task |
Completed (✓) |
---|---|
Secure and isolate the scene to prevent contamination |
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Identify potential sources of evidence. |
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Conduct a walkthrough to understand the context and prioritize evidence. |
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Develop a plan for systematic collection. |
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Evidence Collection
Task |
Completed (✓) |
---|---|
Wear appropriate protective gear (e.g., gloves, masks) |
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Collect physical evidence (e.g., fingerprints, weapons, clothing) |
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Gather biological evidence (e.g., blood, hair, bodily fluids) |
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Secure digital evidence (e.g., computers, phones, storage devices) |
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Record chain of custody immediately upon collection |
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Label all evidence with identification numbers, dates, and descriptions. |
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Use separate containers for each item to avoid cross-contamination. |
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Documentation
Task |
Completed (✓) |
---|---|
Photograph and/or video record each piece of evidence in its original location |
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Include a scale or ruler in photographs for size reference. |
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Note the location, condition, and context of each item. |
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Create a written log with detailed descriptions of each piece of evidence. |
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Record witness statements and observations, if applicable |
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Preservation and Storage
Task |
Completed (✓) |
---|---|
Use appropriate storage methods for evidence types (e.g., refrigerated for biological samples) |
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Seal evidence bags or containers securely. |
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Label all containers with case information and tamper-evident seals. |
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Store evidence in a secure, controlled-access location |
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Maintain a detailed record of access to evidence (chain of custody log) |
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Chain of Custody
Task |
Completed (✓) |
---|---|
Document the time, date, and person responsible for each transfer of evidence. |
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Obtain signatures from each person who handles the evidence. |
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Ensure the chain of custody log accompanies the evidence at all times. |
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Specialized Evidence Handling
Task |
Completed (✓) |
---|---|
Handle fragile evidence with extra care (e.g., broken glass, fibers) |
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Use forensic tools for latent evidence (e.g., fingerprints, DNA swabs) |
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Follow procedures for hazardous materials (e.g., drugs, chemicals) |
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Adhere to protocols for handling sensitive documents and digital files. |
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Reporting and Submission
Task |
Completed (✓) |
---|---|
Compile a complete evidence report with photos, logs, and descriptions |
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Submit evidence to the appropriate authorities or forensic lab. |
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Ensure proper documentation is signed and dated upon submission. |
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Post-Collection Review
Task |
Completed (✓) |
---|---|
Verify that all collected evidence is accounted for in the log |
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Review documentation for accuracy and completeness |
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Ensure proper storage and security of remaining evidence. |
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Prepare for any follow-up investigations or legal proceedings. |
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