Inventory and Material Checklist for Trade Show

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Prepared by: [Your Name]

Date: [Date]

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I. Item Description

• Booth Displays: Pop-up banner, modular display panels, tablecloths.

• Promotional Materials: Brochures, flyers, business cards, branded pens.

• Product Samples: Sample products for demonstration or giveaways.

• Signage: Event-specific signs, directional arrows, and promotional posters.

• AV Equipment: Projector, screen, microphones, speakers.

• Furniture: Tables, chairs, stools, display shelves.

• Technology: Tablets, laptops, chargers, charging stations.

II. Quantity

• Booth Displays: 2 pop-up banners, 4 modular panels.

• Promotional Materials: 500 brochures, 300 business cards, 200 pens.

• Product Samples: 100 sample products.

• Signage: 3 large banners, 10 directional signs.

• AV Equipment: 1 projector, 1 screen, 2 microphones, 2 speakers.

• Furniture: 2 tables, 4 chairs, 2 stools, 3 shelves.

• Technology: 3 tablets, 2 laptops, 5 chargers.

III. Status/Condition

• Booth Displays: Ready, in storage.

• Promotional Materials: In print, to be picked up by the Marketing Team on July 15, 2050.

• Product Samples: Ordered, awaiting delivery by Lyda Fadel on July 17, 2050.

• Signage: Printed, ready for transport by GoWorld on July 18, 2050.

• AV Equipment: Tested and ready for use.

• Furniture: Available, to be delivered by GoWorld on July 20, 2050.

• Technology: Fully charged, ready to go.

IV. Packaging/Storage Details

• Booth Displays: Packaged in carrying cases, stored in a warehouse at GoWorld, 1234 Trade St.

• Promotional Materials: Stored in 3 labeled boxes, to be picked up from FastPrint Co. on July 15, 2050.

• Product Samples: In secure boxes, packed by XYZ Vendor, awaiting pickup on July 17, 2050.

• Signage: Rolled up and stored in protective tubes, to be delivered to the event venue on July 20, 2050.

• AV Equipment: In padded cases, clearly labeled with "Tech Expo 2050", ready for transport.

• Furniture: Disassembled for easier transport, to be delivered to City Convention Center on July 20, 2050.

• Technology: Packed in protective cases, stored in the office at XYZ Corp. Headquarters until transport.

V. Shipping Information

• Booth Displays: Ship via freight with ShipFast Logistics, shipment scheduled for July 18, 2050.

• Promotional Materials: Ship with marketing materials, arrival expected by City Convention Center on July 19, 2050.

• Product Samples: Ship with product shipment, expected delivery by XYZ Vendor on July 17, 2050.

• Signage: Ship separately via UPS Freight, arriving on July 19, 2050.

• AV Equipment: Ship via courier FedEx Express, expected arrival on July 19, 2050.

• Furniture: Delivered directly to the event, scheduled for arrival on July 20, 2050.

• Technology: Hand-carry with staff, to arrive by Event Setup Time, July 20, 2050.

VI. Assigned Responsibility

• Booth Displays: Assigned to John Doe, Event Coordinator.

• Promotional Materials: Assigned to Samantha Lee, Marketing Lead.

• Product Samples: Assigned to Tom Harris, Sales Manager.

• Signage: Assigned to Rachel Adams, Logistics Coordinator.

• AV Equipment: Assigned to Gregory Turner, Technical Support Specialist.

• Furniture: Assigned to Jessica Mendez, Operations Manager.

• Technology: Assigned to Liam Grant, IT Support Lead.

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