Free Inventory and Material Checklist for Trade Show Template

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Free Inventory and Material Checklist for Trade Show Template

Inventory and Material Checklist for Trade Show

Prepared by: [Your Name]

Date: [Date]

I. Item Description

  • Booth Displays: Pop-up banner, modular display panels, tablecloths.

  • Promotional Materials: Brochures, flyers, business cards, branded pens.

  • Product Samples: Sample products for demonstration or giveaways.

  • Signage: Event-specific signs, directional arrows, and promotional posters.

  • AV Equipment: Projector, screen, microphones, speakers.

  • Furniture: Tables, chairs, stools, display shelves.

  • Technology: Tablets, laptops, chargers, charging stations.

II. Quantity

  • Booth Displays: 2 pop-up banners, 4 modular panels.

  • Promotional Materials: 500 brochures, 300 business cards, 200 pens.

  • Product Samples: 100 sample products.

  • Signage: 3 large banners, 10 directional signs.

  • AV Equipment: 1 projector, 1 screen, 2 microphones, 2 speakers.

  • Furniture: 2 tables, 4 chairs, 2 stools, 3 shelves.

  • Technology: 3 tablets, 2 laptops, 5 chargers.

III. Status/Condition

  • Booth Displays: Ready, in storage.

  • Promotional Materials: In print, to be picked up by the Marketing Team on July 15, 2050.

  • Product Samples: Ordered, awaiting delivery by Lyda Fadel on July 17, 2050.

  • Signage: Printed, ready for transport by GoWorld on July 18, 2050.

  • AV Equipment: Tested and ready for use.

  • Furniture: Available, to be delivered by GoWorld on July 20, 2050.

  • Technology: Fully charged, ready to go.

IV. Packaging/Storage Details

  • Booth Displays: Packaged in carrying cases, stored in a warehouse at GoWorld, 1234 Trade St.

  • Promotional Materials: Stored in 3 labeled boxes, to be picked up from FastPrint Co. on July 15, 2050.

  • Product Samples: In secure boxes, packed by XYZ Vendor, awaiting pickup on July 17, 2050.

  • Signage: Rolled up and stored in protective tubes, to be delivered to the event venue on July 20, 2050.

  • AV Equipment: In padded cases, clearly labeled with "Tech Expo 2050", ready for transport.

  • Furniture: Disassembled for easier transport, to be delivered to City Convention Center on July 20, 2050.

  • Technology: Packed in protective cases, stored in the office at XYZ Corp. Headquarters until transport.

V. Shipping Information

  • Booth Displays: Ship via freight with ShipFast Logistics, shipment scheduled for July 18, 2050.

  • Promotional Materials: Ship with marketing materials, arrival expected by City Convention Center on July 19, 2050.

  • Product Samples: Ship with product shipment, expected delivery by XYZ Vendor on July 17, 2050.

  • Signage: Ship separately via UPS Freight, arriving on July 19, 2050.

  • AV Equipment: Ship via courier FedEx Express, expected arrival on July 19, 2050.

  • Furniture: Delivered directly to the event, scheduled for arrival on July 20, 2050.

  • Technology: Hand-carry with staff, to arrive by Event Setup Time, July 20, 2050.

VI. Assigned Responsibility

  • Booth Displays: Assigned to John Doe, Event Coordinator.

  • Promotional Materials: Assigned to Samantha Lee, Marketing Lead.

  • Product Samples: Assigned to Tom Harris, Sales Manager.

  • Signage: Assigned to Rachel Adams, Logistics Coordinator.

  • AV Equipment: Assigned to Gregory Turner, Technical Support Specialist.

  • Furniture: Assigned to Jessica Mendez, Operations Manager.

  • Technology: Assigned to Liam Grant, IT Support Lead.


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