Free Trade Show Budget Approval Checklist Template
Trade Show Budget Approval Checklist
I. Event Overview
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Event Name:
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Event Location:
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Event Date(s):
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Booth Number/Location:
II. Budget Categories
A. Venue Fees:
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Booth Rental
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Electricity/Utilities
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Internet/AV Equipment
B. Booth Design and Setup:
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Booth Design/Construction
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Furniture and Fixtures
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Display and Signage
C. Marketing Materials:
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Brochures/Handouts
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Promotional Items/Samples
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Digital Marketing (ads, social media)
D. Travel and Lodging:
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Flights/Transportation
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Hotel Accommodations
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Meals and Per Diem
E. Staff Costs:
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Salaries/Wages
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Staffing Services (if outsourced)
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Travel & Lodging for Staff
F. Sponsorship and Advertising:
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Sponsorship Fees
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Advertising (online, print, etc.)
G. Miscellaneous Expenses:
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Insurance
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Security Services
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Shipping/Handling
III. Approval Section
Prepared By:
Name: [YOUR NAME]
Position: Event Manager
Date: April 12, 2050
Reviewed By:
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Name: Sky Ferry
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Position: Marketing Director
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Date: April 12, 2050
Approved By:
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Name: April 12, 2050
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Position: April 12, 2050
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Date: April 12, 2050
IV. Timeline
A. Payment Deadlines:
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Initial Deposit Due:
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Final Payment Due:
B. Milestones:
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Booth Design Finalized:
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Marketing Materials Ordered:
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Staff Booked for Travel:
