Free Trade Show Budget Approval Checklist

I. Event Overview

• Event Name:                                                             

• Event Location:                                                             

• Event Date(s):                                                             

• Booth Number/Location:                                                             

II. Budget Categories

A. Venue Fees:

• Booth Rental

• Electricity/Utilities

• Internet/AV Equipment

B. Booth Design and Setup:

• Booth Design/Construction

• Furniture and Fixtures

• Display and Signage

C. Marketing Materials:

• Brochures/Handouts

• Promotional Items/Samples

• Digital Marketing (ads, social media)

D. Travel and Lodging:

• Flights/Transportation

• Hotel Accommodations

• Meals and Per Diem

E. Staff Costs:

• Salaries/Wages

• Staffing Services (if outsourced)

• Travel & Lodging for Staff

F. Sponsorship and Advertising:

• Sponsorship Fees

• Advertising (online, print, etc.)

G. Miscellaneous Expenses:

• Insurance

• Security Services

• Shipping/Handling

III. Approval Section

Prepared By:

Name: [YOUR NAME]

Position: Event Manager

Date: April 12, 2050

Reviewed By:

• Name: Sky Ferry

• Position: Marketing Director

• Date: April 12, 2050

Approved By:

• Name: April 12, 2050

• Position: April 12, 2050

• Date: April 12, 2050

IV. Timeline

A. Payment Deadlines:

• Initial Deposit Due:                                                             

• Final Payment Due:                                                             

B. Milestones:

• Booth Design Finalized:                                                             

• Marketing Materials Ordered:                                                             

• Staff Booked for Travel:                                                             

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