Free Run Sheet Template

Run Sheet

Prepared By: [Your Company Name], [Your Name]

Event Name: Annual Gala Night 2050
Date: March 15, 2050
Location: Grand Ballroom, City Hotel

Setup and Rehearsals

Time	Activity/Segment	Details	Responsible
4:00 PM	Setup Begins	AV setup, stage prep, seating	Event Crew, AV Team
5:30 PM	Rehearsals	Run-through with performers	Stage Manager

Guest Arrival and Networking

Time	Activity/Segment	Details	Responsible
6:30 PM	Doors Open	Guests arrive, check in at reception	Front Desk Team
7:00 PM	Welcome Drinks & Networking	Serve beverages, light music	Catering Team, DJ

Main Event

Time	Activity/Segment	Details	Responsible
7:30 PM	Opening Speech	Host introduction	MC
7:45 PM	Dinner Service Begins	Three-course meal served	Catering Team
8:30 PM	Keynote Speech	Featured guest speaker presentation	Speaker, AV Team
9:00 PM	Awards Ceremony	Presentation of awards to honorees	Host, AV Team

Entertainment and Closing

Time	Activity/Segment	Details	Responsible
9:45 PM	Entertainment	Live band performance	Performers
10:30 PM	Closing Remarks	Thank you message, event conclusion	Host
11:00 PM	Event Ends	Guests depart	Event Crew
11:30 PM	Cleanup	Dismantling stage, clearing venue	Event Crew