Free Run Sheet Template
Run Sheet
Prepared By: [Your Company Name], [Your Name]
Event Name: Annual Gala Night 2050
Date: March 15, 2050
Location: Grand Ballroom, City Hotel
Setup and Rehearsals
|
Time |
Activity/Segment |
Details |
Responsible |
|---|---|---|---|
|
4:00 PM |
Setup Begins |
AV setup, stage prep, seating |
Event Crew, AV Team |
|
5:30 PM |
Rehearsals |
Run-through with performers |
Stage Manager |
Guest Arrival and Networking
|
Time |
Activity/Segment |
Details |
Responsible |
|
6:30 PM |
Doors Open |
Guests arrive, check in at reception |
Front Desk Team |
|
7:00 PM |
Welcome Drinks & Networking |
Serve beverages, light music |
Catering Team, DJ |
Main Event
|
Time |
Activity/Segment |
Details |
Responsible |
|
7:30 PM |
Opening Speech |
Host introduction |
MC |
|
7:45 PM |
Dinner Service Begins |
Three-course meal served |
Catering Team |
|
8:30 PM |
Keynote Speech |
Featured guest speaker presentation |
Speaker, AV Team |
|
9:00 PM |
Awards Ceremony |
Presentation of awards to honorees |
Host, AV Team |
Entertainment and Closing
|
Time |
Activity/Segment |
Details |
Responsible |
|
9:45 PM |
Entertainment |
Live band performance |
Performers |
|
10:30 PM |
Closing Remarks |
Thank you message, event conclusion |
Host |
|
11:00 PM |
Event Ends |
Guests depart |
Event Crew |
|
11:30 PM |
Cleanup |
Dismantling stage, clearing venue |
Event Crew |
Notes:
-
Ensure all equipment is tested during rehearsals.
-
Emergency contact numbers should be shared with all team members.
-
Keep a copy of the guest list at the front desk for check-in.
