Free Run Sheet for Event Planning Template
Run Sheet for Event Planning
Event Name: FutureTech 2050 Conference
Date: May 15, 2050
Venue: Tech Expo Hall, Innovation Center, Silicon Valley, CA
Event Planner: [Your Name] | [Your Company Name]
Contact Information: [Your Company Number] | [Your Company Email]
Pre-Event Setup:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
7:00 AM |
Venue Setup |
Event Team |
Set up seating & signage. |
|
7:30 AM |
AV Setup |
AV Technician |
Test sound & visuals. |
|
8:00 AM |
Registration Setup |
Registration Staff |
Prepare check-in area. |
|
8:30 AM |
Final Venue Check |
Event Manager |
Confirm everything is ready. |
Event Start:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
9:00 AM |
Guest Arrival & Reg. |
Registration Staff |
Welcome guests. |
|
9:30 AM |
Opening Remarks |
Sarah Mitchell (Host) |
Event intro. |
|
9:45 AM |
Keynote: "AI in 2050" |
Dr. Evelyn Carson |
Keynote speech. |
|
10:30 AM |
Q&A Session |
Moderator |
Audience questions. |
Morning Break:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
11:00 AM |
Morning Break |
Catering Staff |
Snacks & drinks. |
|
11:30 AM |
Panel: "Smart Cities" |
Panelists |
City tech discussion. |
Afternoon Sessions:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
12:30 PM |
Lunch Break |
Catering Staff |
Buffet & networking. |
|
1:30 PM |
Session: "Quantum Tech" |
Dr. Robert Ng |
Discuss quantum tech. |
|
2:15 PM |
Workshop: "Startups" |
Alex Wilson |
Interactive session. |
|
3:00 PM |
Coffee Break |
Event Staff |
Networking & coffee. |
Late Afternoon Program:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
3:30 PM |
Session: "Blockchain" |
Dr. Lila Thompson |
Blockchain talk. |
|
4:15 PM |
Fireside Chat: "AI Ethics" |
Sarah Mitchell & Dr. Carson |
Discuss AI ethics. |
|
5:00 PM |
Closing Remarks |
Sarah Mitchell (Host) |
Thank you & closing. |
Networking & Social Hour:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
5:30 PM |
Networking Reception |
Event Team |
Drinks & mingling. |
|
7:00 PM |
Event Conclusion |
Event Team |
End of event. |
Post-Event:
|
Time |
Task |
Person Responsible |
Notes/Details |
|---|---|---|---|
|
7:30 PM |
Debriefing |
Event Manager |
Review event. |
|
8:00 PM |
Vendor Payments & Cleanup |
Event Team |
Wrap up & clean venue. |
