Free Corporate Event Run Sheet Design Template

Corporate Event Run Sheet Design

Event Details

Event Name: Annual Corporate Gala
Event Date: July 15, 2050
Event Time: 6:00 PM - 10:00 PM
Event Location: Grand Sapphire Ballroom, City Center, Metroville
Event Contact: [Your Name] | [Your Email]

Pre-event Activities

Time	Activity	Details	Responsible
4:00 PM	Venue Setup	AV, decor, seating setup	Stellar Events Team
5:00 PM	Vendor Arrivals	Catering, entertainment	Vendor Liaison
5:30 PM	Sound Check	Test AV equipment	Sound Engineer
5:45 PM	Walkthrough	Final checks	Alex Johnson

Guest Arrival and Opening

Time	Activity	Details	Responsible
6:00 PM	Registration Opens	Welcome desk operational	Registration Team
6:15 PM	Networking	Refreshments, music	Catering & Music Team
7:00 PM	Opening Speech	CEO welcome address	Jamie Lee

Main Event Activities

Time	Activity	Details	Responsible
7:15 PM	Awards Ceremony	Presentation of awards	Olivia Smith
8:00 PM	Dinner Service	Three-course meal	Catering Team
9:00 PM	Entertainment	Live band performance	Entertainment Team

Closing Activities

Time	Activity	Details	Responsible
9:45 PM	Closing Remarks	Thank you speech	Alex Johnson
10:00 PM	Event Ends	Guest departure, pack-up	Event Manager
11:00 PM	Clean-up	Venue cleared	Stellar Events Team

Notes

Emergency Contacts: Ensure all staff have a list of emergency contact numbers.
Signage: Clearly label directions to key areas.
Contingency Plans: Backup equipment and weather alternatives.

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