Free Corporate Event Run Sheet Design Template
Corporate Event Run Sheet Design
Event Details
Event Name: Annual Corporate Gala
Event Date: July 15, 2050
Event Time: 6:00 PM - 10:00 PM
Event Location: Grand Sapphire Ballroom, City Center, Metroville
Event Contact: [Your Name] | [Your Email]
Pre-event Activities
|
Time |
Activity |
Details |
Responsible |
|---|---|---|---|
|
4:00 PM |
Venue Setup |
AV, decor, seating setup |
Stellar Events Team |
|
5:00 PM |
Vendor Arrivals |
Catering, entertainment |
Vendor Liaison |
|
5:30 PM |
Sound Check |
Test AV equipment |
Sound Engineer |
|
5:45 PM |
Walkthrough |
Final checks |
Alex Johnson |
Guest Arrival and Opening
|
Time |
Activity |
Details |
Responsible |
|
6:00 PM |
Registration Opens |
Welcome desk operational |
Registration Team |
|
6:15 PM |
Networking |
Refreshments, music |
Catering & Music Team |
|
7:00 PM |
Opening Speech |
CEO welcome address |
Jamie Lee |
Main Event Activities
|
Time |
Activity |
Details |
Responsible |
|
7:15 PM |
Awards Ceremony |
Presentation of awards |
Olivia Smith |
|
8:00 PM |
Dinner Service |
Three-course meal |
Catering Team |
|
9:00 PM |
Entertainment |
Live band performance |
Entertainment Team |
Closing Activities
|
Time |
Activity |
Details |
Responsible |
|
9:45 PM |
Closing Remarks |
Thank you speech |
Alex Johnson |
|
10:00 PM |
Event Ends |
Guest departure, pack-up |
Event Manager |
|
11:00 PM |
Clean-up |
Venue cleared |
Stellar Events Team |
Notes
-
Emergency Contacts: Ensure all staff have a list of emergency contact numbers.
-
Signage: Clearly label directions to key areas.
-
Contingency Plans: Backup equipment and weather alternatives.
