Event Name: [Insert Event Name]
Event Date: [Insert Date]
Event Location: [Insert Location]
Prepared By: [Your Name or Team]
Call Time: [Insert Time]
Event Start Time: [Insert Time]
Event End Time: [Insert Time]
Key Contacts:
Event Manager: [Name & Contact Info]
Technical Director: [Name & Contact Info]
Stage Manager: [Name & Contact Info]
Notes/Reminders: [Insert any general notes or reminders for the team]
Time | Activity/Segment | Description | Personnel/Team Responsible |
---|---|---|---|
00:00 | [Activity Name] | [Details of the activity] | [Assigned personnel/teams] |
00:15 | [Activity Name] | [Details of the activity] | [Assigned personnel/teams] |
00:30 | [Activity Name] | [Details of the activity] | [Assigned personnel/teams] |
01:00 | [Activity Name] | [Details of the activity] | [Assigned personnel/teams] |
Audio:
[List audio requirements, e.g., microphones, speakers, playlists]
Lighting:
[List lighting requirements, e.g., spotlight cues, stage lighting setups]
Video/Projection:
[List video or projection needs, e.g., screens, media files]
Other Equipment:
[List additional equipment, e.g., stage props, cables]
Emergency Contacts: [List emergency contacts and their numbers]
Evacuation Plan: [Include a brief description of the evacuation process]
First Aid Location: [State the location of first aid equipment/staff]
Sign-Offs
By signing below, you confirm that you have reviewed and understood the event plan and your responsibilities:
Name | Role | Signature |
[Insert Name] | [Insert Role] | [Insert Signature] |
[Insert Name] | [Insert Role] | [Insert Signature] |
Templates
Templates