Run Sheet Layout

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Event Name: [Insert Event Name]

Event Date: [Insert Date]

Event Location: [Insert Location]

Prepared By: [Your Name or Team]

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General Information

• Call Time: [Insert Time]

• Event Start Time: [Insert Time]

• Event End Time: [Insert Time]

• Key Contacts:

  • Event Manager: [Name & Contact Info]

  • Technical Director: [Name & Contact Info]

  • Stage Manager: [Name & Contact Info]

• Notes/Reminders: [Insert any general notes or reminders for the team]

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Run Sheet

Time	Activity/Segment	Description	Personnel/Team Responsible
00:00	[Activity Name]	[Details of the activity]	[Assigned personnel/teams]
00:15	[Activity Name]	[Details of the activity]	[Assigned personnel/teams]
00:30	[Activity Name]	[Details of the activity]	[Assigned personnel/teams]
01:00	[Activity Name]	[Details of the activity]	[Assigned personnel/teams]

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Technical Requirements

Audio:

• [List audio requirements, e.g., microphones, speakers, playlists]
  

Lighting:

• [List lighting requirements, e.g., spotlight cues, stage lighting setups]
  

Video/Projection:

• [List video or projection needs, e.g., screens, media files]
  

Other Equipment:

• [List additional equipment, e.g., stage props, cables]

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Emergency Procedures

• Emergency Contacts: [List emergency contacts and their numbers]

• Evacuation Plan: [Include a brief description of the evacuation process]

• First Aid Location: [State the location of first aid equipment/staff]

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Sign-Offs
By signing below, you confirm that you have reviewed and understood the event plan and your responsibilities:

Name	Role	Signature
[Insert Name]	[Insert Role]	[Insert Signature]
[Insert Name]	[Insert Role]	[Insert Signature]

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