Free Run Sheet for Large Events Template
Run Sheet for Large Events
Event Name: [Event Name]
Date: [Date]
Venue: [Venue Name & Address]
Event Manager: [Your Name]
Email: [Your Email]
1. Pre-Event Setup
|
Time |
Task |
Responsible |
Notes |
|---|---|---|---|
|
06:00 AM |
Venue and AV setup |
Event Manager, Vendors |
Test AV equipment |
|
07:30 AM |
Catering setup |
Catering Team |
Check food stations |
|
08:00 AM |
Registration desk setup |
Registration Team |
Prepare materials |
|
08:30 AM |
Speaker/performer check-in |
Event Manager |
Confirm arrival |
2. Guest Arrival & Opening
|
Time |
Task |
Responsible |
Notes |
|---|---|---|---|
|
09:00 AM |
Doors open to attendees |
Ushering Team |
Check tickets |
|
09:30 AM |
Opening ceremony |
Emcee |
Follow script |
|
10:00 AM |
Keynote address |
Keynote Speaker |
Monitor time |
3. Mid-Day Activities
|
Time |
Task |
Responsible |
Notes |
|---|---|---|---|
|
11:00 AM |
Break |
Catering Team |
Refresh stations |
|
11:30 AM |
Panel discussion |
Moderator, Panelists |
Q&A setup |
|
01:00 PM |
Lunch break |
Catering Team |
Manage dietary needs |
4. Afternoon Activities
|
Time |
Task |
Responsible |
Notes |
|---|---|---|---|
|
02:00 PM |
Breakout sessions |
Workshop Facilitators |
Provide materials |
|
04:00 PM |
Closing keynote |
Closing Speaker |
Wrap-up and survey |
5. Event Wrap-Up
|
Time |
Task |
Responsible |
Notes |
|---|---|---|---|
|
04:30 PM |
Closing ceremony |
Emcee |
Distribute giveaways |
|
05:00 PM |
Cleanup and pack down |
Vendors, Cleanup Crew |
Ensure all items cleared |
