Event Logistics Run Sheet

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Event Name: Global Technology Innovations Conference
Event Date: June 10, 2050
Venue: FutureTech Convention Center, Silicon Valley, CA
Event Coordinator: [Your Company Name]
Contact: [Your Company Number]

1. Pre-Event Logistics

Time	Task	Responsible Person	Location	Notes
5:00 AM	Venue Access Opens	Alex Rodriguez	Main Entrance	Staff arrives
5:30 AM	Vendor/Staff Check-in	Olivia Harris	Vendor Desk	Badge distribution
6:00 AM	Registration Opens	James Carter	Registration Area	Ready check-in system

2. Setup & Event Preparation

Time	Task	Responsible Person	Location	Notes
6:30 AM	Setup Staging & AV	Tech Team	Conference Hall	Test AV equipment
7:30 AM	Final Walkthrough	Sarah Collins	Event Spaces	Check all areas

3. Event Start & Opening

Time	Task	Responsible Person	Location	Notes
8:00 AM	Guest Arrival & Networking	Emma Thompson	Lobby	Drinks and snacks
8:30 AM	Opening Remarks	John Davis	Main Stage	Mic check
9:00 AM	Keynote Speaker	Dr. Emily Adams	Main Stage	Confirm tech setup

4. Sessions & Activities

Time	Task	Responsible Person	Location	Notes
10:30 AM	Coffee Break	Catering Team	Break Area	Snacks and beverages
11:00 AM	Session 1	Dr. Ray Martinez	Breakout Room 1	Q&A included
12:30 PM	Lunch Break	Catering Team	Dining Area	Buffet-style lunch
1:30 PM	Session 2	Dr. Mia Leung	Breakout Room 2	Q&A included
3:00 PM	Afternoon Break	Catering Team	Break Area	Light snacks
3:30 PM	Networking Hour	Olivia Harris	Exhibit Hall	Staff assist navigation

5. Event Conclusion

Time	Task	Responsible Person	Location	Notes
4:30 PM	Closing Remarks	John Davis	Main Stage	Final announcements
5:00 PM	Event Wrap-Up	Event Team	Exit	Thank guests

6. Post-Event Logistics

Time	Task	Responsible Person	Location	Notes
6:00 PM	Load Out	Tech Team & Staff	Conference Hall	Begin dismantling

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Additional Details

Vendors

• Catering: FutureTech Catering, Emily Wang

• AV/Lighting: NextGen AV Solutions, Tom Parker

• Decor: Luxe Event Décor, Linda Green

• Security: Titan Security, David Nguyen

Emergency Contacts

• Event Coordinator: Sarah Collins, (123) 456-7890

• Security: Titan Security, (123) 555-1122

• Medical: St. Mary's Hospital, (123) 555-5678

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Key Notes

• Setup: Ensure all areas are ready 2 hours before the event.

• Guest Check-in: Peak time 7:30 AM - 8:30 AM.

• Tech: Soundcheck 30 minutes before speakers.

• Food: Dietary options are available at all meals.

• Flow: Ensure signage for all areas.

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