Free Charity Registry Checklist Design Template
Charity Registry Checklist Design
Prepared By: [Your Name]
Preliminary Steps
Define Your Purpose and Mission
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Clearly articulate the charity's purpose and how it benefits the public.
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Ensure the purpose aligns with recognized charitable categories (e.g., education, relief of poverty, health, etc.).
Identify Founders and Board Members
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Minimum number of founders or trustees required (check local laws).
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Ensure no conflicts of interest among board members.
Develop a Governing Document
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Draft articles of incorporation, bylaws, or a constitution.
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Include provisions for:
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Objectives
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Membership
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Governance structure
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Procedures for amendments and dissolution
Verify Name Availability
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Confirm that the charity’s name is unique and not misleading.
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Register the name, if required.
Registration Requirements
Register with Relevant Authorities
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National or state charity commission (e.g., UK Charity Commission, US IRS).
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Obtain an employer identification number (EIN) or equivalent.
Prepare Required Documentation
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Governing document (bylaws, articles of incorporation, etc.).
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Detailed mission statement.
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Financial plans or budgets.
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Names and contact information for board members.
Complete the Registration Application
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Fill out all forms accurately.
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Pay any applicable fees.
Post-Registration Steps
Set Up Financial Systems
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Open a dedicated bank account for the charity.
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Implement financial controls (e.g., dual signatories for transactions).
Obtain Tax-Exempt Status
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Apply to the relevant tax authority.
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Meet all compliance requirements for ongoing tax exemptions.
Develop Policies and Procedures
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Conflict of interest policy.
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Code of conduct for staff and volunteers.
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Fundraising and data protection policies.
Ongoing Compliance
File Annual Reports
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Submit annual returns or financial reports to regulatory bodies.
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Maintain transparency in operations.
Update Registration as Needed
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Report any changes in the governing document, board members, or operations.
Conduct Regular Board Meetings
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Document minutes and decisions.
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Ensure continued alignment with the charity’s mission.
Review and Renew Policies
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Update policies annually or as needed.
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Stay informed about changes to legal requirements.
