Free HR Work From Home Compliance Checklist Template
HR Work From Home Compliance Checklist
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
1. Employment Agreements & Documentation
Compliance Item |
Completed |
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Ensure that work-from-home agreements are signed by both the employee and employer. |
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Include clear job descriptions and expectations for remote work. |
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Confirm that employees have received and acknowledged the company’s remote work policy. |
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2. Workplace Safety & Ergonomics
Compliance Item |
Completed |
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Verify that employees have a safe and ergonomic work environment. |
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Ensure compliance with Occupational Health and Safety (OHS) standards for remote work. |
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Provide guidance on workstation setup, including chairs, desks, and computer setup. |
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3. Equipment & Technology
Compliance Item |
Completed |
---|---|
Confirm that employees have the necessary equipment (laptops, software, phone, etc.) to perform their duties. |
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Ensure IT policies are in place regarding the use of company-owned devices. |
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Check that security software and VPNs are installed and operational. |
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Provide IT support contact information for troubleshooting. |
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4. Data Security & Confidentiality
Compliance Item |
Completed |
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Ensure that employees are trained on data protection, confidentiality, and security measures. |
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Implement password management protocols and multi-factor authentication for remote workers. |
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Ensure remote workers comply with all data protection laws and company privacy policies. |
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5. Work Hours & Availability
Compliance Item |
Completed |
---|---|
Establish clear work hours and expectations for availability. |
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Implement a system for tracking work hours, if applicable (e.g., time tracking software). |
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Communicate expectations for response times during business hours. |
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6. Performance Monitoring & Communication
Compliance Item |
Completed |
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Set clear performance goals and KPIs for remote employees. |
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Implement regular check-ins with managers to track progress and address concerns. |
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Ensure employees have access to communication tools for team meetings and updates (e.g., video calls, IM). |
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7. Payroll & Benefits
Compliance Item |
Completed |
---|---|
Confirm that remote workers are paid in accordance with company policies and local laws. |
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Ensure that benefits (e.g., health insurance, retirement plans) are maintained for remote employees. |
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Verify that remote work allowances or stipends (if applicable) are provided and documented. |
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8. Compliance with Local & State Laws
Compliance Item |
Completed |
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Ensure that remote work policies comply with federal, state, and local labor laws. |
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Consider any tax implications for remote employees working from different locations. |
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Ensure compliance with wage and hour laws, including overtime eligibility. |
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9. Employee Well-being & Mental Health
Compliance Item |
Completed |
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Offer resources for employee well-being, including mental health support. |
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Encourage work-life balance and provide guidelines on managing remote work stress. |
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Provide opportunities for employees to engage socially, even if remotely. |
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10. Termination & Transition Planning
Compliance Item |
Completed |
---|---|
Ensure processes are in place for returning company equipment when an employee leaves. |
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Review protocols for employee offboarding in a remote work setting. |
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Make sure employees understand the protocol for returning to the office or transitioning back to in-person work, if applicable. |
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