Free HR Work From Home Compliance Checklist Template

HR Work From Home Compliance Checklist


Prepared by: [Your Name]

Company: [Your Company Name]

Date: [Date]


1. Employment Agreements & Documentation

Compliance Item

Completed

Ensure that work-from-home agreements are signed by both the employee and employer.

  • Yes

  • No

Include clear job descriptions and expectations for remote work.

  • Yes

  • No

Confirm that employees have received and acknowledged the company’s remote work policy.

  • Yes

  • No


2. Workplace Safety & Ergonomics

Compliance Item

Completed

Verify that employees have a safe and ergonomic work environment.

  • Yes

  • No

Ensure compliance with Occupational Health and Safety (OHS) standards for remote work.

  • Yes

  • No

Provide guidance on workstation setup, including chairs, desks, and computer setup.

  • Yes

  • No


3. Equipment & Technology

Compliance Item

Completed

Confirm that employees have the necessary equipment (laptops, software, phone, etc.) to perform their duties.

  • Yes

  • No

Ensure IT policies are in place regarding the use of company-owned devices.

  • Yes

  • No

Check that security software and VPNs are installed and operational.

  • Yes

  • No

Provide IT support contact information for troubleshooting.

  • Yes

  • No


4. Data Security & Confidentiality

Compliance Item

Completed

Ensure that employees are trained on data protection, confidentiality, and security measures.

  • Yes

  • No

Implement password management protocols and multi-factor authentication for remote workers.

  • Yes

  • No

Ensure remote workers comply with all data protection laws and company privacy policies.

  • Yes

  • No


5. Work Hours & Availability

Compliance Item

Completed

Establish clear work hours and expectations for availability.

  • Yes

  • No

Implement a system for tracking work hours, if applicable (e.g., time tracking software).

  • Yes

  • No

Communicate expectations for response times during business hours.

  • Yes

  • No


6. Performance Monitoring & Communication

Compliance Item

Completed

Set clear performance goals and KPIs for remote employees.

  • Yes

  • No

Implement regular check-ins with managers to track progress and address concerns.

  • Yes

  • No

Ensure employees have access to communication tools for team meetings and updates (e.g., video calls, IM).

  • Yes

  • No


7. Payroll & Benefits

Compliance Item

Completed

Confirm that remote workers are paid in accordance with company policies and local laws.

  • Yes

  • No

Ensure that benefits (e.g., health insurance, retirement plans) are maintained for remote employees.

  • Yes

  • No

Verify that remote work allowances or stipends (if applicable) are provided and documented.

  • Yes

  • No


8. Compliance with Local & State Laws

Compliance Item

Completed

Ensure that remote work policies comply with federal, state, and local labor laws.

  • Yes

  • No

Consider any tax implications for remote employees working from different locations.

  • Yes

  • No

Ensure compliance with wage and hour laws, including overtime eligibility.

  • Yes

  • No


9. Employee Well-being & Mental Health

Compliance Item

Completed

Offer resources for employee well-being, including mental health support.

  • Yes

  • No

Encourage work-life balance and provide guidelines on managing remote work stress.

  • Yes

  • No

Provide opportunities for employees to engage socially, even if remotely.

  • Yes

  • No


10. Termination & Transition Planning

Compliance Item

Completed

Ensure processes are in place for returning company equipment when an employee leaves.

  • Yes

  • No

Review protocols for employee offboarding in a remote work setting.

  • Yes

  • No

Make sure employees understand the protocol for returning to the office or transitioning back to in-person work, if applicable.

  • Yes

  • No

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