Prepared By: [Your Name]
Book flights (confirm dates, times, and seats).
Reserve hotel (ensure proximity to meetings/venue).
Confirm transportation (car rental, taxi, or shuttle).
Arrange airport transfers (if needed).
Schedule meetings with clients/partners.
Confirm meeting locations and times.
Prepare agenda or meeting materials.
Confirm any networking or social events during the trip.
Verify passport and visa (if international travel).
Print out tickets, itineraries, and hotel confirmations.
Ensure business documents, contracts, and presentations are ready.
Set up travel insurance if required.
Pack business attire and casual clothing.
Ensure all electronic devices (laptop, tablet, charger) are packed.
Include all necessary documents, such as ID, tickets, and work materials.
Pack toiletries, personal items, and medications.
Review per diem or travel budget.
Notify the credit card company of travel dates (to avoid issues).
Ensure necessary cash or foreign currency is available.
Check flight status and arrive early at the airport.
Confirm accommodation check-in details.
Attend scheduled meetings and networking events.
Take notes during meetings for follow-up actions.
Track expenses (meals, transportation, etc.) for reimbursement.
Stay connected with the office or team for updates.
Check-in with clients or partners before/after meetings.
Monitor any changes in the itinerary or meeting schedules.
Collect receipts and prepare expense reports.
Submit travel expenses for reimbursement.
Send follow-up emails to meeting attendees or clients.
Address any action items from meetings.
Share notes or key takeaways with the team or manager.
Reflect on the outcomes of the trip and evaluate the objectives achieved.
Provide feedback to the travel coordinator if applicable.
Templates
Templates