Extracurricular Activities Budget Justification Template
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Extracurricular Activities Budget Justification
1. Introduction
This Budget Justification document, prepared by [Your Company Name], explains the financial needs and allocations necessary to support the extracurricular activities offered to participants. The budget aims to cover essential expenses and enhance the overall experience for all involved.
2. Personnel Expenses
Personnel expenses refer to the costs associated with hiring and compensating the staff and instructors necessary to conduct the extracurricular activities. The budget allocation for personnel includes:
Salaries for coordinators and instructors
Benefits and payroll taxes
Professional development and training
2.1 Salaries
The following table outlines the estimated salaries for coordinators and instructors:
Position | Number of Staff | Annual Salary per Staff | Total |
|---|---|---|---|
Activity Coordinators | 3 | $40,000 | $120,000 |
Instructors | 10 | $30,000 | $300,000 |
2.2 Benefits and Payroll Taxes
An estimated 25% of the total salaries are allocated for benefits and payroll taxes, which amounts to:
Benefits and Payroll Taxes | Amount |
|---|---|
Total Salaries | $420,000 |
Benefits and Taxes (25%) | $105,000 |
3. Operational Expenses
Operational expenses include the costs of supplies, equipment, and other resources required to run extracurricular activities smoothly.
3.1 Supplies and Equipment
The following table provides a detailed breakdown of the costs for supplies and equipment:
Item | Quantity | Unit Cost | Total |
|---|---|---|---|
Sports Equipment | 50 | $100 | $5,000 |
Art Supplies | 100 | $10 | $1,000 |
Music Instruments | 15 | $500 | $7,500 |
3.2 Facility Rental and Maintenance
Costs associated with facility rental and maintenance are necessary to ensure that the extracurricular activities have a safe and proper venue.
Rental Fees for Indoor Facilities: $20,000 annually
Outdoor Facility Maintenance: $5,000 annually
4. Transportation
Transportation costs cover expenses related to transporting participants to various activity locations, events, and competitions.
4.1 Bus Rentals
Estimates for bus rentals include:
Event | Number of Trips | Cost per Trip | Total |
|---|---|---|---|
Local Competitions | 20 | $300 | $6,000 |
Regional Events | 10 | $500 | $5,000 |
4.2 Fuel Costs
An allocation of $2,000 has been made for fuel costs related to transportation for various activities.
5. Miscellaneous Costs
Additional expenses that contribute to the success of the extracurricular activities include:
Insurance: $3,000 annually
Marketing and Promotion: $4,000 annually
Contingency Fund: $5,000 annually
6. Summary of Total Budget
The following table summarizes the total budget allocation for extracurricular activities:
Category | Total Amount |
|---|---|
Personnel Expenses | $525,000 |
Operational Expenses | $38,500 |
Transportation | $13,000 |
Miscellaneous | $12,000 |
Total Proposed Budget | $588,500 |
7. Conclusion
The proposed budget of $588,500 is essential to support and enhance the extracurricular activities offered. This budget will cover personnel costs, operational expenses, transportation, and miscellaneous expenses, ensuring a comprehensive and enriching experience for all participants.
