School Band Budget Justification

Executive Summary

The Harmony High Marching Band is requesting a budget of $25,000 for the 2050-2051 school year. This budget will cover essential expenses including new instruments, uniforms, music sheets, travel expenses for competitions, event fees, equipment maintenance, technology upgrades, and miscellaneous costs. This funding will ensure the band can maintain its high standards of performance, participate in important events, and provide valuable educational experiences for its members.

Cost Breakdown

The cost breakdown lists detailed expenses for the school band program, including instruments, uniforms, music, travel, event fees, maintenance, technology, and miscellaneous items, with quantities, unit costs, and total costs for transparency.

Item	Description	Quantity	Unit Cost	Total Cost
Instruments	New trumpets, flutes, and percussion equipment	15	$500	$7,500
Uniforms	New uniforms for incoming members	50	$100	$5,000
Music Sheets	New compositions and arrangements	20	$50	$1,000
Travel Expenses	Bus rental, lodging, and meals for competitions	5 trips	$1,000	$5,000
Event Fees	Entry fees for regional and state competitions	5 events	$500	$2,500
Equipment Maintenance	Repairs and tuning of instruments	-	-	$2,000
Technology	Music software and recording equipment	5	$400	$2,000
Miscellaneous	Miscellaneous expenses	-	-	$1,000

Total Budget Requested: $25,000

Justification for Expenses:

Instruments: The purchase of new trumpets, flutes, and percussion equipment is essential to replace worn-out instruments and to accommodate new members, ensuring high-quality sound and performance.
Uniforms: New uniforms are needed for 50 incoming members to maintain a cohesive and professional appearance during performances and competitions.
Music Sheets: The acquisition of new compositions and arrangements will expand our repertoire and provide fresh material for practice and performance, enhancing the educational experience of band members.
Travel Expenses: Covering travel expenses for five competitions, including bus rental, lodging, and meals, is crucial for the band’s participation in regional and state events, which offer valuable performance experience and exposure.
Event Fees: Entry fees for five regional and state competitions are necessary to secure our participation and compete at a high level.
Equipment Maintenance: Regular maintenance, repairs, and tuning of instruments are vital to ensure their longevity and optimal performance.
Technology: Investing in music software and recording equipment will enhance our practice sessions and allow for the creation of high-quality recordings, improving both individual and group performance.
Miscellaneous: This category covers any unforeseen expenses that may arise, ensuring that the band can address any needs promptly.

Funding Sources

School Budget: $10,000 allocated from the school's annual budget.
Grants: A $5,000 grant application submitted to the National Endowment for the Arts.
Fundraising: $7,500 expected revenue from planned fundraising activities, including car washes, bake sales, and a benefit concert.
Donations: $2,500 in confirmed donations from local businesses and community sponsors.

Future Projections

Securing this budget will allow the institution to maintain its high standards of performance, participate in prestigious competitions, and provide a comprehensive musical education to its members. This investment will lead to improved skills, increased morale, and greater opportunities for recognition and advancement, ultimately benefiting the entire school community.

Impact Statement

The requested funding will positively impact this institution by providing the necessary resources to maintain and enhance our program. This support will result in improved performance quality, increased participation in competitions, and enriched educational experiences for band members. The community will also benefit from our performances and outreach efforts, fostering a sense of pride and unity.

Timeline

The timeline details the annual funding schedule, specifying when and how funds are used for instruments, uniforms, travel, event fees, equipment maintenance, tech upgrades, and other expenses, ensuring effective budget management and timely resource acquisition.

Period	Activity/Expense	Amount Needed	Comments
Q1 2050	Purchase of new instruments	$7,500	Needed for the fall semester
Q2 2050	Purchase of new uniforms	$5,000	Prior to start of new school year
Q3 2050	Travel expenses for competitions	$2,500	First two trips
Q4 2050	Travel expenses for competitions	$2,500	Remaining three trips
Q1 2050	Event fees for competitions	$2,500	Covers all events
Q2 2050	Equipment maintenance	$2,000	Ongoing throughout the year
Q3 2050	Technology upgrades	$2,000	Purchase of software and equipment
Q4 2050	Miscellaneous expenses	$1,000	Contingency fund

Approval

Names	Signature	Date
Principal		April 01, 2050
Band Director		April 01, 2050
Finance Officer		April 01, 2050

Contact Information

School Administration:

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