Sample Event Budget

Prepared By: [Your Name]

Event Details

• Event Name: Future Fest 2050

• Date: June 15, 2050

• Location: Skylight Convention Center, Metropolis

• Expected Attendance: 500 Attendees

1. Venue & Facilities

• Venue Rental: $10,000

• Equipment Rental (AV, lighting, etc.): $3,500

• Security Services: $1,200

• Cleaning Services: $800

• Miscellaneous Facility Costs: $500

Total Venue & Facilities: $16,000

2. Marketing & Promotion

• Graphic Design (Posters, Flyers, Digital Ads): $1,000

• Printing Costs: $500

• Online Ads (Google, Social Media): $2,000

• Media Partnerships/PR: $1,500

• Signage & Banners: $750

Total Marketing & Promotion: $5,750

3. Food & Beverages

• Catering Services: $7,500

• Refreshments & Snacks: $2,000

• Staff Meals: $1,000

• Special Dietary Requirements: $500

Total Food & Beverages: $11,000

4. Entertainment & Activities

• Performers/Speakers Fees: $8,000

• Entertainment Equipment (e.g., DJ setup): $2,000

• Event Host/Emcee: $1,500

• Decorations: $2,000

• Prizes & Giveaways: $1,200

Total Entertainment & Activities: $14,700

5. Staff & Volunteers

• Event Staff Wages: $6,000

• Volunteer Supplies (T-Shirts, Badges): $800

• Training/Briefing Costs: $500

Total Staff & Volunteers: $7,300

6. Administrative Costs

• Permits & Licenses: $1,200

• Insurance: $1,500

• Transportation & Logistics: $1,800

• Contingency (10% of total budget): $5,000

Total Administrative Costs: $9,500

Summary

• Venue & Facilities: $16,000

• Marketing & Promotion: $5,750

• Food & Beverages: $11,000

• Entertainment & Activities: $14,700

• Staff & Volunteers: $7,300

• Administrative Costs: $9,500

Grand Total: $64,250

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