Free Sample Event Budget Template
Sample Event Budget
Prepared By: [Your Name]
Event Details
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Event Name: Future Fest 2050
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Date: June 15, 2050
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Location: Skylight Convention Center, Metropolis
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Expected Attendance: 500 Attendees
1. Venue & Facilities
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Venue Rental: $10,000
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Equipment Rental (AV, lighting, etc.): $3,500
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Security Services: $1,200
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Cleaning Services: $800
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Miscellaneous Facility Costs: $500
Total Venue & Facilities: $16,000
2. Marketing & Promotion
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Graphic Design (Posters, Flyers, Digital Ads): $1,000
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Printing Costs: $500
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Online Ads (Google, Social Media): $2,000
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Media Partnerships/PR: $1,500
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Signage & Banners: $750
Total Marketing & Promotion: $5,750
3. Food & Beverages
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Catering Services: $7,500
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Refreshments & Snacks: $2,000
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Staff Meals: $1,000
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Special Dietary Requirements: $500
Total Food & Beverages: $11,000
4. Entertainment & Activities
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Performers/Speakers Fees: $8,000
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Entertainment Equipment (e.g., DJ setup): $2,000
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Event Host/Emcee: $1,500
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Decorations: $2,000
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Prizes & Giveaways: $1,200
Total Entertainment & Activities: $14,700
5. Staff & Volunteers
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Event Staff Wages: $6,000
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Volunteer Supplies (T-Shirts, Badges): $800
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Training/Briefing Costs: $500
Total Staff & Volunteers: $7,300
6. Administrative Costs
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Permits & Licenses: $1,200
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Insurance: $1,500
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Transportation & Logistics: $1,800
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Contingency (10% of total budget): $5,000
Total Administrative Costs: $9,500
Summary
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Venue & Facilities: $16,000
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Marketing & Promotion: $5,750
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Food & Beverages: $11,000
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Entertainment & Activities: $14,700
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Staff & Volunteers: $7,300
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Administrative Costs: $9,500
Grand Total: $64,250
