Free Event Budget for Corporate Events Template

Event Budget for Corporate Events

This budget outlines the main expenses for the upcoming corporate event by [Your Company Name], aiming to create an engaging and professional atmosphere while covering every detail, including venue, catering, and staffing. It serves as a financial guide to achieve our goals and deliver a memorable experience within the budget. Please review the listed categories and amounts to ensure all costs are included and allow for adjustments if needed.

Event Details

  • Event Name: Annual Corporate Conference

  • Date: March 15, 2050

  • Location: ABC Conference Center, New York

  • Number of Attendees: 250

1. Venue and Location

  • Venue Rental: $5,000

  • Audiovisual Equipment: $2,500

  • Wi-Fi/Internet: $1,000

  • Parking: $500

  • Security: $1,000

  • Insurance: $300

  • Subtotal: $10,300

2. Catering

  • Breakfast (Continental Buffet): $3,000

  • Lunch (Buffet): $7,500

  • Afternoon Snacks & Beverages: $1,500

  • Dinner (Gala or Networking Event): $10,000

  • Subtotal: $22,000

3. Decorations and Event Design

  • Stage Setup: $2,000

  • Floral Arrangements: $1,000

  • Table Settings (Centerpieces, Linens): $1,500

  • Lighting (Ambience and Spotlights): $1,200

  • Signage/Branding (Banners, Digital Screens): $1,000

  • Subtotal: $6,700

4. Marketing and Promotion

  • Event Website/Registration Platform: $1,500

  • Social Media Advertising: $2,000

  • Printed Materials (Brochures, Invitations, Programs): $1,000

  • Email Campaigns (Design and Distribution): $500

  • Post-Event Surveys/Feedback Tools: $300

  • Subtotal: $5,300

5. Speakers and Entertainment

  • Keynote Speaker Fees: $5,000

  • Panelists & Guest Speakers: $2,500

  • Entertainment (Live Music, DJ): $2,000

  • Subtotal: $9,500

6. Travel and Accommodation

  • Speaker Travel (Flights, Hotel): $3,000

  • Attendee Travel (Reimbursement or Group Discounts): $5,000

  • Hotel Rooms for Speakers/Guests: $8,000

  • Transportation (Shuttles, Car Services): $2,000

  • Subtotal: $18,000

7. Event Staffing

  • Event Coordinators: $2,500

  • Registration Desk Staff: $1,000

  • Waitstaff (For Catering Service): $3,000

  • Security Personnel: $1,500

  • AV Technicians: $2,000

  • Subtotal: $10,000

8. Miscellaneous

  • Event Insurance: $500

  • Gifts/Swag Bags for Attendees: $3,000

  • Printing/Copying Services: $300

  • Contingency Fund (Unforeseen Expenses): $1,000

  • Subtotal: $4,800

Total Event Budget

  • Total Estimated Cost: $86,600

Event Reminders

  • Finalize venue contract and pay deposit by February 1, 2050.

  • Confirm catering menu and finalize headcount by February 20, 2050.

  • Ensure all travel arrangements are booked by March 1, 2050.

Budget Templates @ Template.net