Free Professional Event Budget for Nonprofits Template
Professional Event Budget for Nonprofits
Prepared By: [Your Name]
1. Event Overview
-
Event Name: 2050 Global Impact Summit
-
Date: May 10-12, 2050
-
Location: Greenfield Convention Center, New York, NY
-
Target Audience: Environmentalists, Policy Makers, Donors, Students
-
Estimated Attendees: 500
2. Income/Revenue
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Ticket Sales |
$75,000 |
500 tickets at $150 each |
|
|
Sponsorships |
$120,000 |
Corporate and individual sponsors |
|
|
Donations/Grants |
$50,000 |
Government and foundation grants |
|
|
Merchandise Sales |
$20,000 |
Event-related products |
|
|
Silent Auction |
$15,000 |
Auction for sustainability |
|
|
Other Revenue (raffles) |
$5,000 |
Raffle ticket sales |
|
|
Total Income |
$285,000 |
3. Expenses
A. Venue and Facilities
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Venue Rental |
$40,000 |
3-day rental |
|
|
AV Equipment |
$12,000 |
Sound, lighting, visuals |
|
|
Event Signage |
$5,000 |
Banners, signage |
|
|
Internet/WiFi |
$2,500 |
High-speed access |
|
|
Insurance |
$7,500 |
Event and equipment coverage |
|
|
Total Venue |
$67,000 |
B. Marketing & Promotion
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Print Materials |
$3,000 |
Flyers, posters |
|
|
Digital Ads |
$10,000 |
Social media, online ads |
|
|
Event Website |
$8,000 |
Design, hosting |
|
|
Email Campaigns |
$2,000 |
Outreach to list |
|
|
Media Outreach |
$5,000 |
PR, press releases |
|
|
Total Marketing |
$28,000 |
C. Program & Content
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Speaker Fees |
$50,000 |
Keynote and session leaders |
|
|
Travel/Accommodation |
$25,000 |
For out-of-town speakers |
|
|
Event Materials |
$10,000 |
Sustainable kits, handouts |
|
|
Catering |
$40,000 |
Meals, snacks, drinks |
|
|
Decorations |
$7,500 |
Eco-friendly décor |
|
|
Total Program |
$132,500 |
D. Staffing & Operations
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Event Coordinator Fees |
$15,000 |
Event planning |
|
|
Volunteer Stipends |
$10,000 |
Volunteer Compensation |
|
|
Transport & Parking |
$5,000 |
For staff, volunteers |
|
|
Miscellaneous Supplies |
$3,000 |
Badges, materials |
|
|
Total Staffing |
$33,000 |
E. Contingency
|
Description |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Emergency Funds |
$10,000 |
Unforeseen costs |
|
|
Total Contingency |
$10,000 |
4. Summary
|
Category |
Estimated Amount |
Actual Amount |
|---|---|---|
|
Total Income |
$285,000 |
|
|
Total Expenses |
$270,500 |
|
|
Net Profit/Loss |
$14,500 |
