Free Event Budget for Festivals Template
Event Budget for Festivals
Prepared By: [Your Name]
[Your Company Name] is dedicated to offering a memorable festival experience celebrating community, culture, and creativity. We prioritize a seamless organization, vibrant entertainment, and excellent guest services to create lasting memories. Below is a sample budget breakdown highlighting projected event costs, ensuring a successful festival meeting our goals and audience expectations.
Venue and Location Costs
|
Item |
Estimated Cost |
|---|---|
|
Venue rental |
$10,000 |
|
Insurance (Event Liability) |
$1,000 |
|
Security personnel (if applicable) |
$2,500 |
|
Site preparation (cleaning, setup) |
$2,000 |
|
Electrical and lighting |
$5,000 |
|
Stage rental |
$8,000 |
Subtotal: $28,500
Entertainment & Performances
|
Item |
Estimated Cost |
|---|---|
|
Performer fees (bands, DJs, speakers, etc.) |
$15,000 |
|
Travel & accommodation for performers |
$4,000 |
|
Sound and music equipment |
$3,000 |
|
Special performances (e.g., fireworks, light shows) |
$2,000 |
Subtotal: $24,000
Marketing & Promotion
|
Item |
Estimated Cost |
|---|---|
|
Digital ads (social media, etc.) |
$5,000 |
|
Printed materials (flyers, posters) |
$1,500 |
|
Website development and hosting |
$2,000 |
|
Influencer or ambassador promotions |
$3,000 |
|
PR and media coverage |
$2,500 |
Subtotal: $14,000
Staffing & Labor
|
Item |
Estimated Cost |
|---|---|
|
Event coordinators and managers |
$8,000 |
|
Volunteers (stipends, shirts) |
$1,500 |
|
Ticketing staff |
$2,500 |
|
Ushers and crowd control |
$2,000 |
|
Medical and first aid personnel |
$1,500 |
Subtotal: $15,500
Food & Beverage
|
Item |
Estimated Cost |
|---|---|
|
Food vendors |
$12,000 |
|
Beverage vendors |
$5,000 |
|
Water stations |
$1,000 |
|
Catering for VIP or staff areas |
$2,500 |
Subtotal: $20,500
Event Materials & Supplies
|
Item |
Estimated Cost |
|---|---|
|
Event signage |
$1,000 |
|
Tents and shelters |
$3,000 |
|
Tables, chairs, and décor |
$4,000 |
|
Merchandise (T-shirts, hats, etc.) |
$2,000 |
Subtotal: $10,000
Technology & Audio-Visual
|
Item |
Estimated Cost |
|---|---|
|
Audio/Visual equipment rental |
$5,000 |
|
Event app or ticketing platform |
$1,500 |
|
Live streaming services |
$2,500 |
|
Wi-Fi and Internet for vendors and guests |
$1,000 |
Subtotal: $10,000
Miscellaneous
|
Item |
Estimated Cost |
|---|---|
|
Permits and licenses |
$2,000 |
|
Emergency supplies (e.g., fire extinguishers) |
$500 |
|
Decor (floral arrangements, etc.) |
$1,000 |
|
Miscellaneous expenses |
$1,000 |
Subtotal: $4,500
