Free Event Budget for Trade Shows Template
Event Budget for Trade Shows
Prepared By: [Your Name]
At [Your Company Name], we ensure a successful trade show presence with a comprehensive budget covering venue, exhibit design, marketing, staffing, and travel, guaranteeing no detail is overlooked.
1. Venue & Space Rental
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Booth Rental: $10,000
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Electricity/Internet Fees: $1,500
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Carpet/Flooring: $800
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Other Venue Fees (e.g., storage, security): $500
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Total Venue Costs: $12,800
2. Exhibit Design & Setup
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Booth Design & Construction: $6,000
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Graphics & Signage: $2,000
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Furniture Rental: $1,000
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Audio/Visual Equipment: $2,500
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Setup & Breakdown Labor: $3,000
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Total Exhibit Design & Setup Costs: $14,500
3. Marketing & Promotion
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Pre-show Marketing (Email, Social Media Ads, etc.): $2,000
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Printed Materials (Brochures, Flyers): $1,000
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Giveaways & Swag: $1,500
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Post-show Follow-up Campaigns: $1,000
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Total Marketing Costs: $5,500
4. Travel & Accommodation
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Airfare (for staff): $3,000
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Hotel Accommodation: $4,000
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Transportation (Local, Taxis, Car Rental): $500
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Meals & Entertainment: $1,000
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Total Travel & Accommodation Costs: $8,500
5. Staffing & Personnel
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Event Staff Salaries: $3,000
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Training for Staff: $500
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Total Staffing Costs: $3,500
6. Miscellaneous
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Insurance: $1,000
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Contingency Fund (unexpected expenses): $1,000
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Other Miscellaneous Costs: $500
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Total Miscellaneous Costs: $2,500
Total Estimated Budget:
$47,800
