Event Budget for Trade Shows

Prepared By: [Your Name]

At [Your Company Name], we ensure a successful trade show presence with a comprehensive budget covering venue, exhibit design, marketing, staffing, and travel, guaranteeing no detail is overlooked.

1. Venue & Space Rental

• Booth Rental: $10,000

• Electricity/Internet Fees: $1,500

• Carpet/Flooring: $800

• Other Venue Fees (e.g., storage, security): $500

• Total Venue Costs: $12,800

2. Exhibit Design & Setup

• Booth Design & Construction: $6,000

• Graphics & Signage: $2,000

• Furniture Rental: $1,000

• Audio/Visual Equipment: $2,500

• Setup & Breakdown Labor: $3,000

• Total Exhibit Design & Setup Costs: $14,500

3. Marketing & Promotion

• Pre-show Marketing (Email, Social Media Ads, etc.): $2,000

• Printed Materials (Brochures, Flyers): $1,000

• Giveaways & Swag: $1,500

• Post-show Follow-up Campaigns: $1,000

• Total Marketing Costs: $5,500

4. Travel & Accommodation

• Airfare (for staff): $3,000

• Hotel Accommodation: $4,000

• Transportation (Local, Taxis, Car Rental): $500

• Meals & Entertainment: $1,000

• Total Travel & Accommodation Costs: $8,500

5. Staffing & Personnel

• Event Staff Salaries: $3,000

• Training for Staff: $500

• Total Staffing Costs: $3,500

6. Miscellaneous

• Insurance: $1,000

• Contingency Fund (unexpected expenses): $1,000

• Other Miscellaneous Costs: $500

• Total Miscellaneous Costs: $2,500

Total Estimated Budget:

$47,800

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